Employee file missing from the office of a pvt co

Prakash Joshi (Querist) 03 April 2026 This query is : Resolved
Can anyone guide on the following query:
An employee file under the custody of a pvt company is found to be missing and despite best efforts could not be traced out. Can the company lodge a police complaint not an fir to trace it or some other legal recourse. Is filing an fir mandatory in this case which invoves an unnecessarily hurdles, process and harassment.

Thanks
PC joshi

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Quick Summary

A private company is seeking guidance after an employee file went missing. They want to know if they can lodge a police complaint (not an FIR) or pursue other legal avenues without the extensive process of an FIR. Advice suggests an internal inquiry to fix accountability, followed by an FIR for dereliction of duty if fraud is suspected. Reconstructing the file from other records is also recommended.

kavksatyanarayana (Expert) 04 April 2026
Filing a complaint is not necessary; instead, the company may permanently ostracise him.

Dr. J C Vashista (Expert) 05 April 2026
Let the company may institute an internal enquiry, fix accountability and then move to get FIR registered against particular official for dereliction of duty.

T. Kalaiselvan, Advocate (Expert) 05 April 2026
If you suspect the employee to have played fraud to misplace the file then you can lodge a criminal complaint with the police after exhausting the remedies available within your source.

P. Venu (Expert) 25 April 2026
The file could be reconstructed based the information available in other records/registers.

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