deputy registrar to approve minutes of meeting?

Querist : Anonymous (Querist) 10 August 2024 This query is : Resolved
My society claims minutes of meeting is based on meeting dated 2-April-2023.I objected as the resolutions are not for interest of society by writing with in 3 days of minutes published as I was not present in the said meeting.No reply to my objections.One year has passed but minutes are yet to be approved by residents.I requested Deputy Registrar to set aside but he says he has no power to do so but I can move co op court.My point is whether Deputy Registrar needs to approve all minutes or not?Whether Minutes need to be approved by Deputy Registrar if so under which bylaw / act?

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Quick Summary

A society member questioned whether the Deputy Registrar needs to approve meeting minutes, especially when they believe resolutions are not in the society's interest. While the Deputy Registrar stated they cannot set aside minutes, they advised pursuing the Co-operative Court. The discussion clarifies that minutes are typically signed by the Secretary and Chairman, and their approval confirms accuracy. Importantly, resolutions not in the society's interest are a separate issue from the minutes' procedural approval and require distinct action.

T. Kalaiselvan, Advocate (Expert) 10 August 2024
Minutes of the meeting shall be recorded in the minute book by the Secretary or
by a person other than the Secretary appointed by the members for the purpose,
and signed by him and the Chairman.
A resolution, even if passed at an annual general meeting (AGM) of a housing society, would not be binding if there is a lapse in the subsequent procedure of confirmation of minutes within the stipulated time.
The approval of meeting minutes certifies that the minutes are a complete and accurate reflection of the discussions, actions and decisions that occurred during a board meeting.

Sudhir Kumar, Advocate (Expert) 10 August 2024
You are not able to explain problem in one reading.

P. Venu (Expert) 18 August 2024
"resolutions are not for interest of society" is not a ground for objecting to the minutes. You need initiate separate action as to those resolutions, allegedly, not in the inteests of the Society.

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