Clarification regarding pf & esi records

sanjiv batra (Querist) 07 October 2013 This query is : Resolved
UNDER PROVIDENT FUND ACT & ESI ACT., WHAT IS THE TIME PERIOD PRESCRIBED TO PRESERVE THE RECORDS SUCH AS MONTHLY CONTRIBUTION CHALLANS, RETURNS & OTHER RECORDS. ALSO ADVISE TILL HOW OLD/BACK PERIOD, THE P.F. & E.S.I. AUTHORITIES CAN ISSUE THE NOTICES.

THANKS

SUNIL GUPTA

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Anirudh (Expert) 08 October 2013
First indicate covering upto what period the Authorities have issued notice?

Rajendra K Goyal (Expert) 08 October 2013
EPF act has not provided any instructions about preservation of records.

For ESIC there are guidelines to preserve record for 5 years. As per sub clause (2) of of clause 32 of The Employees' State Insurance (General) Regulation, 1950.

You may refer to following link also:

http://www.lawyersclubindia.com/forum/ESIC-Record-Maintenance-9537.asp#.UlOGNRCLq_I

Kamal Prasoon Sinha (Expert) 08 October 2013
As per the EPFO inspection policy we need to keep records for 7 years.

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