Signing on sale deed by pvt ltd company and documents etc

Querist : Anonymous (Querist) 03 January 2025 This query is : Resolved
I purchased a plot of Land in gated plotted colony being developed by a Private Limited company in Ludhiana (Punjab). The promoters have for the first time formed this company. While signing the sale deed for registration, the company passed a resolution authorizing one of the directors to execute the sale deeds. So the said authorized director has simply put his signatures on all the pages of the sale deed without putting the company's stamp of authorized signatory. Even a copy of the resolution is not attached. Map of the colony with the marking of that particular plot also not attached with the registered sale deed delivered to me. Although that is licensed colony of GLADA and RERA, Punjab approved project. But true copies of these documents are not forming part of registered sale deed. The authorized director told me simply that resolution is already with Sub-Registrar. Kindly guide me if my sale deed is legally valid ?

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A buyer is concerned about the legal validity of their sale deed, signed by an authorised director of a private limited company without the company's stamp or an attached copy of the resolution. While the Sub-Registrar may have the resolution, the absence of the company stamp and plot map in the registered deed raises questions. Experts advise that a company stamp is usually necessary, and the plot map should be attached or referenced. A rectification deed may be needed to include these missing documents.

T. Kalaiselvan, Advocate (Expert) 04 January 2025
You insist production of missing relevant documents failing which you can issue a legal notice demanding the same and then you can proceed legally in furtherance

kavksatyanarayana (Expert) 04 January 2025
When the authorized signatory signs the document, he shall affix the Company's stamp. It is a must. The authorization resolution might have been submitted to the Sub Registrar, otherwise, the SR cannot accept the document and once it has been issued they do not give it every time. So that is not a problem. But the map of the plot shall be attached or at least the proceedings number, date and from which officer-issued proceedings shall be mentioned in the document. So ask them to execute a rectification deed by attaching the relevant map copy and other papers.

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