Society rules

T. Kalaiselvan, Advocate (Expert) 23 September 2025
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Querist : Anonymous (Querist) 23 September 2025 This query is : Resolved
The society has given only 12 days notice against 15 days for AGM. The reason was the secretary was out of station and treasurer was sick and admitted to hospital. Now if any member objects to this short notice how to rectify the matter. Can we proceed with the AGM with the consent of GB?

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Quick Summary

This discussion addresses concerns about a housing society issuing an Annual General Meeting (AGM) notice with only 12 days' warning, falling short of the usual 14 days. While a shorter notice is generally not permissible unless there's a dire emergency or member consent, the platform explores how to rectify the situation. It highlights that the secretary's absence or the treasurer's illness doesn't automatically justify a reduced notice period, and the AGM can proceed with committee consent if no prejudice is caused to members.

T. Kalaiselvan, Advocate (Expert) 24 September 2025
The notice period for a General Body Meeting (GBM) in a housing society, also known as an Annual General Meeting (AGM) or Special General Body Meeting, is typically 14 clear days for an AGM and 5 clear days for a special GBM, according to the Model Bye-Laws, though the definitive period is set by the society's specific bye-laws and applicable state housing acts. The notice must include the meeting date, time, location, and agenda to ensure members are adequately informed and can prepare for the discussion of crucial society matters. The secretary being out of station does not usually justify a shorter notice period for a Housing Society's General Body Meeting (GBM). The standard notice period, typically at least 5 to 14 clear days (depending on your society's Co-operative Societies Act and Bye-laws), is a statutory requirement designed to give all members adequate time to attend and prepare. A shorter notice period is permissible only in a dire emergency or by the consent of members.

kavksatyanarayana (Expert) 24 September 2025
As stated facts, a 3-day period is ignorable. The AGM can be conducted with the consent of the remaining committee members of the society.

P. Venu (Expert) 27 September 2025
Does the reduced notice period cause any prejudice to the members or the society? Afterall, every and all procedures are meant to be purposive.

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