Apartments association meetings and bylaws

gk (Querist) 04 September 2024 This query is : Resolved
Dear Experts,

Good Morning.
We, the Apartments Owners Association has been formed and registered under the 1860 Societies Registration Act XXI in 2023 September along with all those completed formalities including submission of the "first GBM approved Bylaws".

In the above bylaws (already reviewed and approved by the district registrar office in 2023)we have mentioned regarding the mode of conducting the meeting (both EC-Executive Committee and General Body Body including AGM) as below:

"if required, the President can decide to make it either online like google meet or for a hybrid mode (online cum direct)"

With reference to this point, the first AGM in last month August 2024, we have conducted the meeting in google meet mainly to submit the financial statements/audit reports of the 2023-24 year and for the "election of new team as office Bearers and EC members for the association" with ref to our approved bylaws. Thus, through the google meet we have elected a new team of office Bearers and EC members which has been accepted and approved by the GBM/members online.

Now as the part of the Annual Certification/Registration renewal, we have submitted the relevant minutes of the above Google meet AGM, attendance sheet of the members in the meeting etc. along with newly elected members list and the audit reports for their review and approval.
But the registration office denied to approve the same stating that Googlemeet is not allowed or approved by the Govt for such matters including the AGM or election of team etc.
How Asdociation can produce the proper evidence without the signatures of the members attended ..... is also the main query they have.

Now, my queries are as follows:
1. Whether anything is mentioned in the 1860 Societies Act specifically indicating the administrational norms of the registered apartment association including how to conduct the meetings, how to prepare the minutes, who should review the meeting or approve it - that we should follow and write in the Bylaws?
2. Otherwise based on which reference we should make our Bylaws?
3. If the clauses and statements in the approved (approved by the distvregistervoffice) bylaws are not for the implementation, then what is the purpose of such bylaw?

We are now in such a scenario that unable to move forward.
Anticipating expertised advice and suggestions to move ahead.
Thanking you
GOPALAKRISHNAN

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Quick Summary

An apartment owners association, registered under the Societies Registration Act, is facing issues with the registration office regarding their first AGM conducted via Google Meet. Despite their approved bylaws allowing for online or hybrid meetings, the registrar rejected the submitted minutes and election results, citing that Google Meet is not government-approved for such proceedings. The association is seeking clarification on the specific administrative norms for meetings under the Act and the validity of their approved bylaws.

T. Kalaiselvan, Advocate (Expert) 04 September 2024
you have repeated the same question in another thread of this forum just a while ago, you may visit that thread for knowing more answers and you may have a control over your anxiety to not post the questions repeatedly in different threads.

gk (Querist) 04 September 2024
Sorry Sir,
Surely it was my mistake and It has been unknowingly but not intentionally repeated since an error message as "report abuse" appeared/popped up in red font after the initial post, and I have again posted the same by thinking one of them is not displaying.

Will be taken care such matters in future and thank you for the information on the same Sir.
Regards
🙏

kavksatyanarayana (Expert) 04 September 2024
Ok. however, it is a repeated query.

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