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Dr manoj Kumar Paul (Principal)     20 February 2022

Vindictive remarks on service book

The President of Governing Body of my College has put some unauthorised and illegal remarks in my service book to cause harm in my retirement benefits. 

Can he do this legally?

What action should I take against him?


 8 Replies

kavksatyanarayana (subregistrar/supdt.(retired))     20 February 2022

The President of a Society cannot make remarks on your service record. Your query is not clear.

P. Venu (Advocate)     21 February 2022

The query lacks clarity. What exactly is the remark made? Moreover, the query lacks material facts.

G.L.N. Prasad (Retired employee.)     21 February 2022

Please go through the Bye-laws of the committee and the powers by the committee members and make a humble representation against such unauthorized comments in the Service book by a member.  Who is the custodian of the service book and how did that service book reach him?


If you can not avoid confrontation, seek information under RTI Act from UGC or AICTE/ online with a fee of Rs.10/-

Information solicited.

1. Please provide me the laid down rule as to who can write remarks/comments in the service book of faculty. including principal

2. The action that can be taken by victim against such unauthorized comments by committee Members.

Dr manoj Kumar Paul (Principal)     23 February 2022


This is not relating to any committee/Society.

I am Principal of a college. in the year 2014 a false allegation was raised of sending a s*xually abusive mail to the female librarian by a group of my college taechers. This was done due to their vested interests. I had filed an FIR regarding this matter.

The college Governing Body had constituted an enquiry committee.The committee had also submitted its report that the email was a spam mail.

But the complainants were dissatisfied with the report and demanded enquiry as per the s*xual harrasment Act 2013 and accordingly the College Governing Body constuted an ICC for enquiry. But the ICC was not as per the Act.

In the meantime I wrote to the Superintendent of Police of the District requesting him to forward the matter to the CID for proper enquiry. The enquiry report submitted by the CID to the SP of the district  clearly stated that no such mail was sent from my mail ID and the mail received by the lady librarian was a spam mail. But the ICC constituted by the College Governing Body did not accept the report and continued their enquiry.

I had informed the details to the Director of Higher Education and on receipt of my application he constituted another ICC as he is the appointing authority and as per the Act the Director of Higher Education, being employer, is authorised to constitute the ICC . But the Complainant teachers, to fulfill their vested interest filed a writ petition in the High Court challanging the authority of the Director to constitute the ICC.

The Case was dismissed with the verdict that the Director of Higher Education being the appointing authority is the employer and as per the Act he is authorised to constitute the ICC.

But two members of the ICC constituted by the Governing Body challanged the verdict by filing a writ appeal in the division bench of the High Court.

While the case was pending before the High Court, in the mean time, one of the member who filed the Wrti petition bacame the President of the Governing Body (GB) by using his political power. As a result the President was always trying to prove that the Principal is a characterless person and should be removed from the post of principal of the college.

In 2019 the division bench issued its verdict that as per the college mamagement rrule the Governing body is empowered to look into the day to day affairs of the college and discipline. hence the Governing Body is the employer in the context of the Sexual Harrasment Act 2013. The Division Bench also issued order to constitute a fresh ICC to do justice over the issue and rejected both the ICCs made by the DHE and the Governing Body as both were not as per the concerned Act. However the High court debarred the present President to preside over the meeting in which the ICC would be formed.

But violating the verdict of the court he presided over the GB meeting and formed an ICC violating the concerned Act 2013 with his own people.

The constitution of this ICC was Challanged by me in the High Court.

The High Court dismissed the ICC and ordered to form a fresh committee.

The President the remained present in the meeting and the meeting was presided over by the local MLA and kept the same composition of the ICC.

This was again challanged by filing a writ as the composition was not as per the Act. The case is pending.

in the inetrim order the court allowed the ICC to continue its enquiry with a caution that no coercive action can be taken by the GB against the petitioner until the final verdict of th case.

the committe had 5 members: one presiding officer form other college, one member from NGO, and three members from other colleges who are not at all related to the college. 

Out of these 5 members two members resigned from the committe with allegations that the ICC formed by the Governing Body was being dicted from outside by the present Presidnt of th GB and the ICC was acting with its biasness against the respondent Principal.

though the minimum members required for the ICC to function, the ICC submitted its report with only three members stating that the Principal is found guilty and should be removed from the post. The President forwarded the report to the Director for appropriate action on the basis of the report of the ICC.

Such absurd report without giving me any opportunity to submit my defence was againg challanged in the High Court by filing a writ petition.

Later on the GB conducted an emergent meeting and in that meeting resolved to remove me from the post of principal and forwarded the resolution for early action on the basis of the report.

This action of the GB and the illegal resolution was again challanged by filing another Writ.

After the stay order on the resolution the GB hold another emergent meeting and resolved for suspension of the principal on the basis of the report of the ICC. This was againg challanged in the High Court by filing another Writ.

Now my retirement is nearing and to fulfil his intention to cause me harm in all possible way he had pur his remark on my service book that the disciplinary action against the Principal is pending and shall remain pending till the verdict of writ petion filed  by the principal in the high court petition is passed

He did it so that I am harrased in getting my retirement benefits from the Govt.

Under the above circimstances I solicit suggestions/advice from learned advocates to get rid of the problem.

P. Venu (Advocate)     23 February 2022

Have you been placed under suspension? If so, sanction of retirement benefits could be kept pending till the proceedings are completed.

Dr manoj Kumar Paul (Principal)     23 February 2022

No Sir. 

I am still holding my position as the principal of the college

P. Venu (Advocate)     23 February 2022

Disciplinary proceedings could be stated to be pending only if the employee is placed under suspension or charge-memo has been served on the employee. Just because ICC has been constituted or a an inquiry is being conducted by the Committee does not amount to institution of desciplinary proceedings.

Sudhir Kumar, Advocate (Advocate)     15 January 2023

Agreewing with Mr Venu I would add that somilr views were expressed by me on your other thread


I repeat the same hereunder to enable the experts to agree/disagree with the same.


You seem to be victimised and heard favourably by the Hon'ble Courts all times.  

at end you asked  

"remark on my service book that the disciplinary action against the Principal is pending and shall remain pending till the verdict of writ petition filed by the principal in the high court petition is passed" 

  1. No case is pending against you unless the appointing authroity has issued any chargesheet. Which appears to be far fetched at this stage as the matter is still at ICC stage.
  2. Even if a case is pending such remakrs in the service book are not valid and spaks of malafide as no penalty has so far been issued.
  3. In case you retire no dues can be withheld on the basis of the present scenerio.


In case you retire. The rules of central governedment are generally copied by statge Govt and I believe such rules are applied to aided schools/colleges as well.


Please chekc this position and I will ract further.  


Further are you EPFO subscriber?

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