Mr. Chugh has given valuable advice. Kindly follow it, and consult on the contents of email and appointment letter. Alternatively the scanned copies may be posted. For maintaining the confidentiality the names etc may be erased.
Many of the employers mention in the appointment letter that terms and conditions communicated from time to time shall be applicable. Many of the employers enforce and apply conditions communicated by email.
If the employee has decided to separate and has firmed up next venture he/she may submit gentle dissent to email by email and forward/retain a soft and hard copy.
The employee may also obtain copy of the certified standing orders and employee rule book of the company which are to be displayed at the entrance or might be available at HR page of the intranet/employee portal. These are to be circulated to the employees.
While submitting the notice of resignation employee may mention the notice period and effective date of resignation, referring to clause no…… the appointment letter dated……..and express that subsequent to the issue of appointment letter no change in any terms and conditions has been accepted.