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Arun   11 April 2017

Reply letter to labour officer

I got a letter from Labour enforcement officer stating that " Inspection Report in Respect of XXXX, Kerala Engaged in contract work of "Providing Security Services for XYZ Bank, Coimbatore Undre the Minimum Wages Act 1948 and its Rules 1950. the irregularities noted during inspection is given

1. Muster roll in Form V is not maintained at all/ correctly and kept at the work spot( breach of Rule 26(5).)

2 Register of Wages in Form X is not maintained ar all / correctly [ breach of rule 26(1).]

3.Register of overtime in form IV is not maintained at all / correctly [Breah of rule 25 (2). ]

4, Register of Fine in form I is not maintained at all / correctly [Breah of rule 21 (4). ]

5.Register of Deduction for damage or Loss in form II is not maintained at all / correctly [Breah of rule 21 (4). ]

Please give a letter format for replying for the Notice. Our office is located in Thiruvananthapuram Kerala and the staff is employed at Coimbatore, Tamilnadu. The notice is issued by Labour Enformcemet Officer (Central), Chennai Thanks in Advance Arun


 6 Replies

Ritesh Maity (Labour Law Advocate)     11 April 2017

I do not think there can be any simple draft like an appointment letter since the reply has to be drafted considering factual aspects and inputs from the end of the company. 

Kumar Doab (FIN)     12 April 2017

As already suggested in other threads:

Engage local Labor Law Consultant/Law firm. They can advise you compliances and handle the reply. 

kameswarao S (Head HR)     18 August 2017

Dear Arun,

As suggested by other professionals it is not an easy matter.  The Labour officer inspected and issued a notice related to non-compliance and the same is not going to be ended by submitting a letter hence as suggested better to enage a local labour law professional, submit a reply  and comply.

Kumar Doab (FIN)     18 August 2017

Entrust the matter to a very able senior LOCAL counsel/law firm of unshakable repute and integrity and having proven successful track record and retain for handling such compliances matter and avoid non compliance errors in future..

Kumar Doab (FIN)     18 August 2017

Thanks for agreeing Mr.kameswarao S


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