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Pankaj Kumar Dubey (Software Engineer)     01 October 2013

Amendment in notice period policy

My company changed notice period policy for all of its employees in which they changed notice period from 1 month to 2 month. the mail what i get from HR is...


This is to inform you that there is an amendment that has been made in the notice period policy of Website Toolbox. With effect from 1st October, 2013 the notice period stands to be for 2 months from both the employer and the employee's end.

In any of the given cases, one has to give a 2 months written notice period to the other party before taking a step of getting detached with the organization.

is it legal or not ??
can a company enforce policies in such way ??


 7 Replies

M.S.R.Murty ( Manager (Admn))     01 October 2013

Dear Sir,

The Company can change its policies time to time  as standard instructions for smooth running of the administration.  If you have any objection you can correspond with them or protest their orders by giving letter to your HR Department. 

V. VASUDEVAN (LEGAL COUNSEL)     01 October 2013

Your employment being governed by the terms of employment as may contain in the original letter of appointment or service rules/regulations as the case may be

your are left with little option. if the amended term is not acceptable, the employer may terminate your services based on the present notice period, or you may do so.

1 Like

Pankaj Kumar Dubey (Software Engineer)     01 October 2013

Dear Mr. V. VASUDEVAN Sir,

Thanks for your quick and precious response. As your second point, we (employee and employer both) are supposed to follow the present notice period in case of unacceptance, but you know what.. our HR is not agree on that and  she told that this amendment is effective from today (1 Oct 2013) (see her mail) while she informed us today only.

that is why, i asked if there is a place where we can complain it ??


Pankaj Kumar Dubey (Software Engineer)     01 October 2013

Dear Mr. V. VASUDEVAN Sir,

Thanks for your quick and precious response. As your second point, we (employee and employer both) are supposed to follow the present notice period in case of unacceptance, but you know what.. our HR is not agree on that and  she told that this amendment is effective from today (1 Oct 2013) (see her mail) while she informed us today only.

that is why, i asked if there is a place where we can complain it ??

V. VASUDEVAN (LEGAL COUNSEL)     01 October 2013

Unless you have accepted, it is not binding on you and you can submit resignation with present notice period. If the HR refuses to accept, send it by post

to the HR Manager and the CEO/Managing Director (speed post with POST). If they refuse, you can file a simple complaint with the local labour authorities under the Shops and Establishment Act

Santosh (asst.manager)     12 October 2013


I have a query relating to maximum notice period that should be enforceable during probation period.

I am From manufacturing company. I resigned after 1 year 4 months of joining the company. after aprox 1.5 year i have not got confirmation latter. I was asked to serve 3 months notice period as mentioned in the offer letter accepted by me. the clause in the offer is as follows:

4. Probationary Period
You will be on probation for a period of six months and may be confirmed as a permanent associate
upon successful completion of your probation. The period of probation can be extended at the
discretion of the company

5. Notice Period
You will be required to give three months notice in case you decide to leave our services and the same
is subject to the company’s discretion. The company reserves the right at its sole discretion, to
substitute the notice period by paying you base salary in lieu of the notice period.

My question is since I'm not confirmed (on probation) and the offer letter does not mention specifically any notice period for Probation. Does the company has the right to make me serve the 3 month notice period which I believe is against natural justice as I am not confirmed after aprox 1.5 year in the organization while resigning. I have formally put the same question to the HR but have received no answer on the same.

Please advice, if there is a legal recourse for the same.

Thanks in advance.

Kumar Doab (FIN)     13 October 2013

>>  Change in notice period amounts to change in service conditions.

If standing orders were applicable and were certified and notice period stated in CSO is desired to be changed, 21 days' notice as provided under section 9-A of Industrial Disputes Act will be necessary by the employer.

So notice of change should have been supplied.

>> The companies are known to incorporate in appointment letter that interpretation of the company shall be final.

Did you tender notice of resignation and if yes what is the notice period stated by you?

From your post it is noted that company has maintained a studied silence and has not asked to serve the notice period of 3 months in writing?

If you had sent the formal communication to some line manager/HR person escalate to good offices of appointing authority, MD, Company Secretary………….in writing under acknowledgement, and seek reply say within next 7 days by redg. post.

The language stated in appointment letter can be the deciding factor…………….

The probation period stated in appointment letter as posted by you is 3 months and this is without any explicit reference to probation period.

Is it stated that service shall be confirmed in writing?

The completion of the probationary period does not automatically amount to confirming the service of the probationer…………….

The function of confirmation implies exercise of judgment by the confirming authority on overall performance and suitability of the probationer which is to be taken into consideration to reach at a definite conclusion as to whether the services of a probationer are confirmed or terminated.

What is the max. period for which probation period  can be extended?

After expiry of such period employee (that wants to) may/can claim deemed confirmation.

During probation period employee can not claim any lien on employment thus notice period during probation period should be NIL.

This is also affirmed in Model Standing Orders. (13: Termination of employment.)

Your establishment is manufacturing so the standing orders may apply to it.

You may check if company has its certified standing orders (CSO).

Draft standing Orders shall get certified if these are certifiable.

You may also check if CSO has been extended to your designation? Notice period is part of service conditions and service conditions stated in CSO can not be negated in appointment letter thus if notice period in CSO is NIL it can’t be 1M or 3 M in appointment letter.

Standing orders applicable to the establishment should be displayed at a conspicuous place/notice board and a certified copy should be supplied to employee against nominal charge say Rs.10/-.You may write to concerned personnel in HR or good offices to supply the same and to inform you if any payment is to be made by you.

Employee or any one can approach CO (Certifying Officer- DLC in o/o Labor Commissioner at redg. office location of company) to know applicability of Certified/Model standing orders and can obtain a certified copy of applicable standing orders, against a set fee say Rs.3/page.

If standing orders are applicable but are not certified Model Standing Orders shall apply.

You may consult a competent and experienced labor consultant/service lawyer and you lawyer may ask you a set of structured questions and may opine that you are covered as ‘Workman” as in ID Act or not.

If the good offices also do not respond you have a reason to approach trade unions, Works Committee, Grievance Redressal Cell, Lawyer/law firm, O/o Labor Commissioner, Civil court……………………..

You may also check if the Div/Office where you are located is registered under factory Act or under Shops and Commercial Establishments Act of the State and accordingly you may look into clauses on Notice of Termination by employee in this enactment also and may approach Inspector under this enactment.

Notice period is not more than 1 month in this enactment.

There are threads to suggest that labor commissioner pointed out that notice period of 1M (in case of confirmed employee) as stated in this enactment shall be VALID and 3 months as stated in appointment letter shall be VOID.


You may show the job advertisement, job application, interview call letter, selection letter, offer letter, standing orders applicable to the company (certified or model) appointment letter, resignation submitted by you and other formal communications submitted by you, to your lawyer and proceed under expert advise of your lawyer………………………………The lawyer that has seen your entire docs and has analyzed your inputs can advise you the best. 

Attached File : 149156534 model%20standing%20orders.doc downloaded: 198 times

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