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(Guest)

STATUTORY BOOKS/REGISTERS

 

The Companies Act, 1956 lays down that every company incorporated under this Act must maintain and keep at its registered office certain books, registers and copies of certain returns, documents etc. and to give certain notices, file certain returns, forms, reports, documents etc. with the Registrar of Companies within certain specified time limits and with the prescribed filing fees. These books are known as Statutory Books. Some of the statutory registers are required to be kept open by the company for inspection by directors, members, creditors of the company and by other persons. The company is also required to allow extracts to be taken from certain documents, registers, returns etc. and furnish copies of certain documents on demand by a member or by any other person on payment of specified fees.

Every company incorporated under the Act is required to keep at its registered office, inter alia, the following books and registers –

  1. Register of investments in securities not held in company’s name. [Section 49(7)]
  2. Register of deposits. [Section 58A and the Companies (Acceptance of Deposits) Rules, 1975 and the RBI Non Banking Financial Companies Directions]
  3. Register of securities bought back. (Section 77A)
  4. Register of charges. (Section 143)
  5. Register and index of members. [Sections 150, 151 and the Companies (Issue of Share Capital with Differential Voting Rights) Rules, 2001]
  6. Register and index of debenture holders. (Section 152)
  7. Register and index of beneficial owners. (Section 152A)
  8. Foreign register of members and debenture holders and their duplicates. [Section 157(1) and 158(4)]
  9. Annual Return (Section 163)
  10. Books containing minutes of general meeting and of Board and of committees of Directors. [Section 193(1)]
  11. Register of Postal Ballot [Section 192A and the Companies (Passing of the resolutions by postal ballot) Rules, 2001]
  12. Books of accounts. [Section 209(1)(a) to (c)]
  13. Cost account records for Companies engaged in industries so specified by Central Government [Section 209(1)(d)]
  14. Register of contracts with companies/firms in which directors are interested. [Section 301(5)]
  15. Register of Directors/Managing Directors/Managers/Whole-time Directors/ Secretary. (Section 303)
  16. Register of directors’ shareholdings. (Section 307)
  17. Register of loans or investments made, guarantees given and security provided to other body corporate. (Section 372A)
  18. Register of Renewed and Duplicate Share Certificates. [Rule 7 of the Companies (Issue of Share Certificate) Rules, 1960]
  19. Register of records and documents destroyed [Section 163 and the Companies (Preservation and Disposal of Records) Rules, 1966]
  20. Register of sweat equity shares [Section 79A and the Unlisted Companies (Issue of Sweat Equity Shares) Rules, 2003]
  21. Dividend Register


 9 Replies

Ankur Garg (Company secretary)     28 April 2010

Find attached herewith a useful file for mandatory and non-mandatory registers under companies act, 1956.


Attached File : 32 32 list of registers under companies act 1956.doc downloaded: 2426 times

(Guest)

Thanks

Ankur Garg (Company secretary)     28 April 2010

Thanks Nirav Ji for the post.

Priyanka   11 December 2010

Dear Mr Ankur,

Pls let us know, the charges which has to be paid by the shareholder for obtaining the extract of the above registers.

 

Regards

Priyanka

yogesh (assi cs)     04 July 2013

Dear Sirs

is re-appointment of MD is covered under section 299 or not ?

because he is deemed to be interested in his own repointment.

 

Thank you


(Guest)

@ Nirav & Ankur, its helpful for me as well.

1 Like

(Guest)

Yogesh, i replied your query. check it.

1 Like

M. N. Agrawal (N.A.)     22 September 2014

You may also refer this link https://www.commonsealstore.com/home/20-11-in-1-statutory-register-as-per-the-companies-act-2013.html

Sumit Rajput   30 May 2016

Ankur Sir, please provide various reisters of company as per Companies act,2013


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