One of our Govt. office employee has lose Govt record i.e.Service books of 10 employees knowingly /unknowingly during movement from one office to other office.
Service book is an important office records for a Govt. employee contains total career data/information of all 10 employees since their inception in Govt. Job.
So we have initiated departmental inquiry against this employee. During preliminary departmental inquiry we found he has destroyed one of the vital evidence of office record by tearing page i.e. book recording movement of service book movement from one office to another office to save himself from punishment.
So we now plan to file a police complaint for destroying this evidence and office record. So please guide which IPC section will help us to nail the culprit to fix his responsibility for (1) destroying evidence of office record and (2) loss of Important Office Record.i.e.10 service books. and how police will help us.
Preliminary Information Report came for Loss of service book. Detailed Departmental Inquiry, the next step, is under process and during scrutiny of statement,its noticed the destruction of evidence. One name is Surfaced in the preliminary Report for lose of service book.
Should we file the Police complaint based on with this name?
Should we file for both points.1 Destruction of evidence and 2.Lose of service book?
One can file only a complaint with jurisdictional PS at a place where the crime was suspected to have been taken place and the complaint should state chronological facts and the suspects can be named with a copy of such report. After a preliminary inquiry, the Investigating officer provides a copy of the FIR and it must be informed in the first line itself about the IPC sections. The authorized officer can only state the loss of service book, (Date, Place, time), inquiry and findings of the inquiy, then noticing the destruction of evidence.
If your department head found that the delinquent employee had done this offence intentionally then besides departmental inquiry in progress, the department can lodge a criminal complaint against the suspected employee for destroying the official records intentionally and other related offences. The complaint may be elaborate about the commission of various offences, you need not mention any particular section of law, the police will take care of sections or provisions of law by which proper legal action can be initiated against the accused/employee.
If it has been established that the delinquent official has destroyed service book / any other official document for which s/he was responsible to maintain and custody, complaint should be lodged besides departmental inquiry.