Rule 4 of the Rules, 1956 prescribes the procedure for application for appointment as a Notary Public in India.
Where the application is allowed, the appropriate Government shall appoint the applicant as a notary and direct his name to be entered in the Register of Notaries maintained by that Government under section 4 of the Act and issue to him a certificate on payment of prescribed fees authorizing him to practise in the area to which the application relates or in such part thereof as the appropriate Government may specify in the certificate, as a notary for a period of five years from the date on which the certificate is issued to him.
The appropriate authority examines every application received by him and rejects the application if the conditions of application are not satisfied with or if any previous application of the applicant for appointment as a notary was dismissed within six months before the date of the application, and inform the applicant accordingly. Further, he may, if he thinks fit, ascertain from any Bar Council, Bar Association, Incorporated Law Society or other authority in the area where the applicant proposes to practice, the objections, if any, to the appointment of the applicant as notary, has to be submitted within the time fixed for the purpose. After holding such inquiry as he thinks fit and after giving the applicant an opportunity of making his representations against the objections, he shall make a report to the appropriate government recommending either that the application may be allowed for the whole or any part of the area to which the application relates or that it may be rejected.
An applicant is to be notified of every order passed by the appropriate Government, i.e., whether his application has been rejected or allowed to whatever extent.