Vendor compliance-warning letter.

Reetu Dwivedi (Querist) 07 August 2013 This query is : Resolved
Dear Experts,

I conduct a vendor meeting every quarter to look for Labour Law Compliance status of our Vendors,But every time they are short of one or other document. This time I want to send them a warning letter that if they are not coming with all the documents I will either stop the payment or terminate the contract.

Can you please suggest the format of warning letter. I have tried but its not feeling like hard warning letter.

Please help me to draft the same. I will be obliged.

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Rajendra K Goyal (Expert) 07 August 2013
Generally ready made drafting may not serve the purpose. Each and every letter has to be drafted individually. Take the help of seniors of the organization.

ajay sethi (Expert) 07 August 2013
we dont provide ready made drafts

Reetu Dwivedi (Querist) 07 August 2013
Thanks for response.

Guest (Expert) 07 August 2013
Your letter should make a mention of the past incidents of defaults and also you should be specific in your direction to bring which documents to bring compulsorily for verification/ discussion in the next meeting, instead of keeping that open for the guess of the vendors.