Indira Gandhi National Open University Act : STATUTES OF THE UNIVERSITY Indian Bare Acts :

Indira Gandhi National Open University Act,1985

Act No : 50

Section : STATUTES OF THE UNIVERSITY

SCHEDULE 2 STATUTES OF THE UNIVERSITY
THE SECOND SCHEDULE (See section 24-)

1 The Vice-Chancellor

(1) The Vice-Chancellor shall be a whole-time salaried officer of the University.

(2) The Vice-Chancellor shall be appointed by the Visitor from out of a panel of not less than three persons recommended (the names being arranged in the alphabetical order) by a committee constituted under clause (3) :

Provided that if the Visitor does not approve of any of the persons so recommended he may call for fresh recommendations.

(3) The committee referred to in clause (2) shall consist of three members of whom two shall be nominated by the Board of Management and one by the Visitor, and the person nominated by the Visitor shall be the Convener of the committee: Provided that no person who is an employee of the University or of any affiliated College or a member of any authority of the University shall be nominated to be a member of the Committee.

(4) The Vice-Chancellor shall hold office for a term of five years from the date on which he enters upon his office. or until he attains the age of sixty-five years, whichever is earlier, and he shall not be eligible for reappointment:

Provided that the Visitor may require any Vice-Chancellor after his term has expired, to continue in office for Such period, not exceeding a total period of one year as may be specified by him.

[(5) The emoluments and other conditions of service of the Vice-Chancellor shah be as follows :-

(i) There shall be paid to the Vice-Chancellor a salary of Rs. 7600 (fixed) per
month and he would be entitled to the free use of furnished residence
throughout his term of office and no charge shall fall on the Vice- Chancellor personally in respect of the maintenance of such residence.]

(ii) In addition to the salary specified in sub-clause (i), the Vice-Chancellor
shall be entitled to such other allowances as are admissible to University employees from time to time.

(iii) The Vice-Chancellor shall be entitled to such terminal benefits and allowances as may be fixed by the Board of Management with the approval of the Visitor from time to time :

Provided that where an employee of the University or a College or of any other university or any institution maintained by or affiliated to such other university is appointed as the Vice-Chancellor, he may be allowed to continue to contribute to any provident fund of which he is a member and the University shall contribute to the account of such person in that provident fund at the same rate at which such person had been contributing immediately before his appointment as Vice-Chancellor:

Provided further that where such employee had been a member of any pension scheme, the University shall make the necessary contribution to such scheme.

(v) The Vice-Chancellor shall be entitled to travelling allowance at such rates as may be fixed by the Board of Management.

(v) The Vice-Chancellor shall be entitled to leave on full pay for one-eleventh of the period spent by him on active service.

(vi) In addition to the leave referred to in sub-clause (v), the Vice-Chancellor shall be entitled to half pay leave at the rate of twenty days per year of every completed year of service and the half pay leave may be availed of as commuted leave on full pay on medical certificate.

(6) If the office of the Vice-Chancellor becomes vacant due to death, resignation or otherwise, or if he is unable to perform his duties due to ill health or any other, cause, the senior-most Pro-Vice-Chancellor or shall perform the duties of *the Vice-Chancellor, and if there is no Pro-Vice-Chancellor, the senior-most Director shall perform the functions of the Vice-Chancellor until the new Vice-Chancellor assumes his office or until the existing Vice-Chancellor attends to the duties of his office, as the case may be,

2 Powers and functions of the Vice-Chancellor

( 1) The Vice-Chancellor shall be ex officio Chairman of the Board of Management, the Academic Council, the Planning Board and the Finance Committee.

(2) The Vice-Chancellor shall be entitled to be present at, and address, any meeting of any other authority or other body of the University, but shall not be entitled to vote thereat unless he is a member of such authority or body.

(3) It shall be the duty of the Vice-Chancellor to see that this Act, the Statutes, Ordinances and Regulations are duly observed and he shall have all the powers necessary to ensure such observance,

(4) The Vice-Chancellor shall exercise control over the affairs of the University and shall give effect to the decisions of all the authorities of the University.

(5) The Vice-Chancellor shall have all the powers necessary for the proper maintenance of discipline in the University and he may delegate any such powers to such person or persons as he may deem fit.

(6) The Vice-Chancellor shall be empowered to grant leave to any officer of the University and make necessary arrangements for the discharge of the functions of such officer during his absence.

(7) The Vice-Chancellor shall grant leave of absence to any employee of the University in accordance with the rules and if he so desires, delegate such powers to another officer of the University.

(8) The Vice-Chancellor shall have the power to convene or cause to 'be convened the meetings of the Board of Management, the Academic Council, the Planning Board and the Finance Committee;

(9) The Vice-Chancellor shall have the following further powers, namely :--

(i) to appoint such Professors, Readers, Lecturers and other teachers as may be necessary with the prior approval of the Board of Management;

(ii) to appoint course writers, script writers, counsellors, programmers, artists and such other persons as may be considered necessary for the efficient functioning of the University;

(iii) to make short-term appointments for a period not exceeding six months at a time, of such persons as may be considered necessary for the functioning of the University;

(iv) to arrange for the establishment and maintenance of Regional and Study Centres at different places as may be required from time to time and delegate to any employee such powers as are necessary for their efficient functioning.

3 The Pro-Vice-Chancellors

(1) Every Pro-Vice-Chancellor shall be appointed by the Board of Management on the recommendation of the Vice-Chancellor;

Provided that if any recommendation of the Vice-Chancellor is not accepted by the Board of Management, the matter shall be referred to the Visitor who may either appoint the person recommended by the Vice-Chancellor or request the Vice-Chancellor to recommend another person for consideration by the Board of Management: Provided further that the Board of Management may, on the recommendation of the Vice-Chancellor, appoint a Professor to perform the functions of a Pro-Vice-Chancellor in addition to his own functions as a Professor.

(2) The term of office of a Pro-Vice-Chancellor shall be such as may be decided by the Board of Management, but it shall not in any case exceed three years or until the expiration of the term of office of the Vice-Chancellor, whichever is earlier and he shall be eligible for reappointment:

Provided that a Pro-Vice-Chancellor shall retire on attaining the age of sixty-five years :

Provided further that a Pro-Vice-Chancellor shall, while performing the functions of the Vice-Chancellor under clause (6) of Statute I, continue in office notwithstanding the expiration of his term of office as Pro-Vice-Chancellor until a new Vice-Chancellor assumes his office or until the existing Vice-Chancellor attends to the duties of his office, as the case may be.

(3)
(a) The salary of a Pro-Vice-Chancellor shall be Rs. 2,750 per month and where a Professor is appointed to perform the functions of a Pro-Vice-Chancellor in addition to his own functions as such Professor, he shall draw
his pay in his substantive post plus a special pay of Rs. 500 per month, whichever is less.

(b) Every Pro-Vice-Chancellor shall be entitled, without payment of rent, to the use of a furnished residence throughout his term of office and no charge shall fall on the Pro-Vice-Chancellor personally in respect of maintenance of such residence.

(c) In addition to the salary specified in sub-clause (a), a Pro-Vice-Chancellor shall be entitled to such other allowances as are admissible to the employees of the University from time to time.

(d) Every Pro-Vice-Chancellor shall be entitled to such terminal benefits as may be fixed by the Board of Management from time to time.

(e) The Pro-Vice-Chancellor shall be entitled to subscribe to the contributory provident fund of the University till the end of his tenure :

Provided that where an employee of the University or a College or of any University or institution maintained by or affiliated to such other University is appointed as a Pro-Vice-Chancellor, he shall continue to be governed by the same retirement benefit scheme to which he was entitled prior to his appointment as Pro-Vice-Chancellor till he continues to hold his lien on that post, but under this provision, the pay for the purpose of subscription to the General Provident
Fund and subscription to the University Contributory Provident Fund shall be the pay drawn by him as Pro-Vice-Chancellor.

(f) Every Pro-Vice-Chancellor shall assist the Vice-Chancellor in respect of such matters as may be specified by the Vice-Chancellor in this. behalf from time to time and shall also exercise such powers and perform such functions as may be delegated to him by the Vice-Chancellor,

4 The Directors

(1) Every Director shall be appointed by the Board of Management on the recommendation of -

(i) the Vice-Chancellor, in case the candidate to be appointed is already a teacher of the University; and

(ii) a Selection Committee constituted for the purpose, in case the candidate to be appointed is from outside the University.

(2) Every Director shall be a whole-time salaried officer of the University: Provided that one of the Directors shall be in charge of the administrative affairs of the teachers.

(3) The emoluments and other conditions of service of the Director shall be prescribed by the Ordinances: Provided that a Director shall retire on attaining the age of sixty years.

(4) A Director shall exercise such powers and perform such functions as may be prescribed by the Ordinances.

5 The Registrar

(1) Every Registrar shall be appointed by the Board of Management on the recommendation of a Selection Committee constituted for the purpose and he shall be a wholetime salaried officer of the University.

(2) The emoluments and other conditions of service of a Registrar shall be prescribed by the Ordinances : Provided that a Registrar shall retire on attaining the age of sixty years.

(3) A Registrar designated by the Board of Management shall have power to take disciplinary action against such of the employees, excluding teachers and other members as may be specified by the Board of Management by order.

(4) An appeal shall lie to an officer so designated by the Board of Management against any order made by the Registrar in pursuance of clause (3).

(5) In cases where an inquiry discloses that a punishment beyond the powers of a Registrar is called for, the Registrar shall, consequent to the enquiry, make a report to the Vice-Chancellor along with his recommendations for such action as the Vice-Chancellor may deem fit :

Provided that an appeal shall lie to the Board of Management against an order of the Vice-Chancellor imposing any penalty.

(6) Such of the Registrars as is designated by the Board of Management shall be -

(i) the Secretary to the Board of Management;

(ii) the Member-Secretary of the Academic Council;

(iii) the Member-Secretary of the Planning Board.

(7) A Registrar so designated shall -

(a) be the custodian of the records, the common seal and such other properties of the University as the Board of Management may commit to his charge;

(b) issue notices and convene meetings of the Board of Management, the Academic Council and the Planning Board and of the committees appointed by those authorities;

(c) keep the minutes of the meetings of the Board of Management, the Academic Council and the Planning Board and of the committees appointed by such authorities;

(d) conduct the official proceedings and correspondence of the Board of Management, the Academic Council and the Planning Board;

(e) supply to the Visitor, a copy of the agenda of the meetings of the authorities of the University as soon as they are issued and the minutes of such meetings;

(f) represent the University in suits or proceedings, by or against the University, sign powers of attorney verify pleadings and depute his representative for the purpose

(g) perform such other functions as may be specified in the Statutes, Ordinances or Regularities or as may be required from time to time by the Board of Management or the Vice-Chancellor,

6 The Finance Officer

(1} The Finance Officer shall be appointed by the Board of Management on the recommendation of a selection Committee constituted for the purpose and he shall be a whole-time salaried officer of the University, and shall work under the control of the Vice-Chancellor.

(2) The emoluments and other conditions of service of the Finance Officer shall be prescribed by the Ordinances : Provided that the Finance Officer shall retire on attaining the age of sixty years.

(3) When the office of the Finance Officer is vacant or when the Finance Officer is by reason of ill health, absence or any other cause upable to perform his functions as Finance Officer, his functions shall be performed by such person as the Vice-Chancellor may appoint for the purpose.

(4) The Finance Officer shall-

(a) exercise general supervision of the funds of the University and advise it an regards its financial policies:

(b) perform such other financial functions as may be assigned to him by the Board of management or as may be prescribed by the Statutes or the Ordinances:

Provided that the Finance Officer shall not incur any expenditure or make any investment exceeding one lakh of rupees without the previous approval of the Board of Management.

(5) Subject to the control of the Vice-Chancellor and the Board of Management, the finance Officer shall

(a) hold and manage the properties and investments of the University, including trust and immovable properties for fulfilling any of the objects of the University;

(b) ensure that the limits fixed by the Finance Committee for recurring and non-recurring expenditure for a year are not exceeded and the money is expended or spent for the purposes for which it was granted or allotted;

(c) be responsible for the preparation of the annual accounts and the budget of the University and for their presentation to the Board of Management after they have been considered by the Finance Committee;

(d) keep a constant watch on the cash and bank balances and investments;
(e) watch the progress of collection of revenue and advise on the methods of collection employed;

(f) ensure that the registers of properties of the University are maintained properly and that stock checking is conducted of equipments and other materials in the offices of the University including Regional Centres: Study Centres and other institutions maintained by the University;

(g) bring to the notice of the Vice-Chancellor any unauthorised expenditure or other financial irregularities and suggest appropriate action against persons at fault;

(h) call from any office of the University, including Regional Centres, Study Centres and other institutions maintained by the University, any information or reports that he may consider necessary for the performance of his functions.

(6) Any receipt given by the Finance Officer or by the person or persons duly authorised in this behalf by for Board of Management shall be a sufficient discharge for payment of moneys to the University.

6A Board of Management
[

(1) The Board of Management shall consist of the following members namely:

(i)Vice-Chancellor,

(ii) Senior most Pro Vice-Chancellor;

(iii) Three employees of the University who shall be nominated by the Vice-Chancellor, of which one shall be from the Directors of Schools of Studies and the other two from the teachers, and other academic staff other than the Directors of Schools;

(iv) Five persons, who are not employee of the University, to be, to be nominated by the Visitor, representing the following areas of specialisation,

(a) Two eminent educationists;

(b) One person from the non-formal/voluntary sector;

(c) One person representing Commerce/ Industry; and (d) One person representing learned professtions.

(v) Two representatives of the Government of India; Secretary, Department of Education and Secretary, Information and forecasting, to be nominated by the Visitor; and

(vi) Three persons to be co-opted by the Board of Management from among the following:

(a) A Vice-Chancellor of a State Open University;

(b) One expert on Distance education and

(c) One person who has knowledge of, or experience in media/communication field.

(2) Members of the Board of Management, other than the ex-officio members, shall hold office for a term of three years provided, however, that persons nominated/ appointed from the University shall hold office for a term of two years.

(3) The term of office of members of the Board of Management shall commence from the date of appointment, or examination, as the case may be.

(4) Six members of the Board the. Board of Management shall form quorum for a meeting of the Board.]

7 Powers and functions of the Board Management,

(1) The Board of Management shall have the power of management and administration of the revenue and property of the University and the conduct of all administrative affairs of the University not otherwise provided for.

(2) Subject to the provisions of the Act, the Statutes and the Ordinances, the Board of Management shall, in addition to the other powers vested in it under the Statutes have the following powers, namely:-

(a) to create teaching and other academic posts and to define the functions and conditions of service of Professors, Readers, Lecturers and other teachers and; other academic staff employed by the University;

(b) to prescribe qualifications for teachers and other academic staff;

(c) to approve the appointment of such Professors, Readers, Lecturers' and other teachers and academic staff as may be necessary on the recommendations of the Selection Committees constituted for the purpose;

(d) to approve appointments to temporary vacancies of any academic staff;

(e) to specify the manner of appointment of temporary vacancies of academic staff;

(f) to provide for the appointment of visiting Professors, Emeritus Professors, Fellows, artists and writers and determine the terms and conditions of such appointments;

(g) to manage and regulate the finances, accounts, investments, property of the University and all other affairs of the University and to appoint such agents as may be considered fit;

(h) to invest any money belonging to the University, including any unapplied income, in such stocks, funds, shares or securities as it thinks fit or in the purchase of immovable property in India with like power of varying such investment from time to time, provided that no action under this clause shall be taken without consulting the Finance Committee;

(i) to create administrative, ministerial and other necessary posts after taking into account the recommendations of the Finance Committee and to specify the manner of appointment thereto;

(j) to regulate and enforce discipline amongst the employees in accordance with the Statutes and Ordinances;

(k) to transfer or accept transfers of any immovable, or movable property on behalf of the University;

(l) to entertain, adjudicate upon, or redress the grievances of the employees and the students of the University who may, for any reason, feel aggrieved;

(m) to fix the remuneration payable to course writers, counsellors, examiners and invigilators, and travelling and other allowances payable, after consulting the Finance Committee;

(n) to select the common seal for the University and to provide for the use of such seal;

(o) to delegate any of its powers to the Vice-Chancellor, Pro -Vice-Chancellors, Registrars, the Finance Officer or any other officer, employee or authority of the University, or to a committee appointed by it;

(p) to institute fellowships, scholarships, studentships; and

(q) to exercise such other powers and perform such other functions as may be conferred or imposed on it by the Act or the Statutes.

(3) The Board of Management shall exercise all the powers of the University not otherwise provided for by the Act, Statutes Ordinances and the Regulations for the fulfillment of the objects of the University.
8 x x x x x x ]

9 The Academic Council

- (1) the Academic Council shall consist of the following members, namely,

(i) Vice-Chancellor;

(ii) Pro-Vice-Chancellor(s);

(iii) Directors of Schools of Studies;

(iv) Not more than six teachers, other than Directors of Schools of Studies, to be nominated by the Board of Management on the recommendations of the Vice-Chancellor;

(v) Librarian;

(vi) Not more than three Directors, other than the Directors of Schools of Studies, to be nominated by the Board of Management on the recommendations of the Vice-Chancellor;

(vii) A Registrar, designated by the Board of Management, shall be Member-Secretary of the Academic Council; and

(viii) Not less than ten persons, who are not employees of the University, coopted by the Academic Council for their special knowledge, including representatives of employer's organisations, industries, trade and commerce, academic and professional organisations, communication field etc. Provided that the total membership of the Academic Council shall not exceed thirty.

(2) The membership of the Academic Council, other than ex-officio members, shall hold office for a term of two years from the date of their appointment or co-option, as the case may be.

(3) Ten members of the Academic Council shall form the quorum for a meeting. The existing Statute 9 "titled 9, Powers of the Academic Council" shall be renumbered as "9A Powers of the Academic Council".]

9A Powers of the Academic Council

-- Subject to the Act, the Statutes and the Ordinances, the Academic Council shall in addition to all other powers vested in it under the Statutes, shall have the following powers, namely:-

a) to exercise general supervision over the academic policies of the University and to give directions regarding methods of instruction, evaluation or research or improvement in academic standards;

(b) to consider matters of general academic interest either on its own initiative or on a reference from the Planning Board or a School of Studies or the Board of Management and to take appropriate action thereon; and

(c) to frame such regulations and rules consistent with the Statutes and the Ordinances regarding the academic functioning of the University, including discipline, admissions, award of fellowships and studentships, fees and other academic requirements.

10 The Planning Board

[(1) The Planning Board shall consist of the following:

(i) Vice-Chancellor;

(ii) Four persons to be nominated by the Vice-Chancellor from amongst the academic staff of the University;

(iii) Five persons, who are not employees of the University, to be nominated by the Visitor, one each representing the following sectors:

(a) Vocations/Technical Education;

(b) Media/Communication;

(c) Manpower Planning;

(d) Agriculture/Rural Development and allied activities; and

(e) Women's Studies.

(iv) Five persons, who are not employees of the University to be[nominated] by the Board of Management for their expertise, one each of the following areas of specialisation:

(a) Management;

(b) Learned Professions;

(c) Education;

(d) Distance Education; and

(e) Commerce and Industry.]

(2) All the members of the Planning Board, other than the Vice-Chancellor, shall hold office for a term of three years.

(3) It shall be the responsibility of the Planning Board to design and formulate appropriate programmes and activities of the University, and it shall, in addition, have the right to advise the Board of Management and the Academic Council on any matter which it may deem necessary for the fulfilment of the objects of the University:

Provided that in case there is any difference of opinion between the Planning Board and the Academic Council on any matter, it shall be referred to the Board of Management whose decision shall be final.

(4) The Planning Board may constitute such committees as may be necessary for planning and monitoring the programmes of the University.

(5) The Planning Board shall meet at such intervals as it shall deem expedient, but it shall meet at least twice in a year.

[(6) Six members of the Planning Board shall form the quorum for a meeting of the Board.]

10 School of Studies
-
(1) The University shall have she following Schools of Studies, namely:

1. School of Humanities;

2. School of Social Sciences:

3. School of Sciences;

4. School of Education:

5. School of Continuing Education;

6. School of Engineering and Technology

7. School of Management Studies;

8. School of Health Sciences; and

9. Such other Schools as may be set up by the statutes.

(2) Every School of Studies, hereinafter called "School", shall have a Board, which shall comprise of the following:

(a) Director of the School-Chairman;

(b) All professors of the discipline aasigned to the School of Studies as may be determined by the Academic Council, from time to time;

(c) At least four Readers/Lecrurers assigned to the School, nominated by the Vice-Chancellor;

(d) Not more than four Professors Readers/Lecturers from Discipline not assigned to the School, nominated by the Vice-Chancellor; and

(e) Not more than five persons, who are not the employees of the University, co-opted by the Board for their specialised knowledge in any discipline assigned to the School or in any allied branch of knowledge.

(3) All members of the Board, other than the ex-officio members, shall hold office for a term of two years. The term of members will commence from such date as may be notified.

(4) Board of a School shall have the powers to perform the following functions :

(i) To organise developmental and research work in the School;

(ii) To approve the course structure of the academic programmes of the School, in accordance with the directions of the Academic Council, in pursuit of statute 9 and the recommendation of the Expert Committee(s) constituted by it;

(iii) To approve the syllabus in accordance with the course structure and the advice of Expert Committee(s) nominated by the Director of the School;

(iv) To recommend to the Vice-Chancellor names of course writers, examiners and moderators for different courses on the proposal of the Director of the School prepared in consultation with the professors of the discipline assigned of the School;

(v) To formulate proposals for orientations pregrainures of course writers in collaboration with other Schools;

(vi) To formulate proposals for orientation programmes/summer Schools for tutors and counsellors;

(vii) To prepare general instructions for counselling to students for different programmes;

(viii) To review methodologies adopted for preparation of educational materials for the courses in the disciplines assigned to the School, to evaluate the educational material, and to make suitable recommendations to Academic Council;

(ix) To review, from time to time, the courses already in use with the assistance of outside experts, if necessary and to make such changes in the courses, as may be required;

(x) To review the facilities of the Study Centres, and arrangements for Laboratory/field work periodically, as may be determined by the School;

(xi) To perform all other functions, which may be prescribed by the Act, the Statutes, the Ordinances and to consider all such matters, as may be referred to it by the Board of Management, the Academic Council, the Planning Board or the Vice-Chancellor; and

(xii) To delegate to the Director or to any other member of the Board or to a Committee such general or specific powers, as may be decided upon by the School, from time to time.

(5) The Board shall meet, as and when necessary, but shall meet at least thrice a year. One-third of the total membership of the Board shall form a quorum for a meeting of the School.)

11 The Finance Committee

[(1) The Finance Committee shall consist of the following members, namely :-

(i) Vice-Chancellor,

(ii) a Pro-Vice-Chancellor of the University, by rotation according to seniority,

(iii) a Director of School of the University by rotation according to seniority,

(iv) one person to be appointed by the Board of Management, from among its members other than an employee of the University,

(v) one person, who is not an employee of the University nominated by the Board of Management,

(vi) two persons to be nominated by the Visitor.

(la)

(a) The Finance Officer shall be ex-officio Secretary of the Finance Committee but he shall not be deemed to be a member of that Committee.]

(2) All the members of the Finance Committee, other than the Vice-Chancellor, shall hold office for a term of three years from the dates on which they become members of the Committee,

(3) Four members of the Finance Committee shall form a quorum for a meeting of the Committee.

(4) The Finance Committee shall meet at least thrice a year to examine the accounts and scrutinise the expenditure.

(5) All proposals relating to revision of grade, upgradation of the scales and those items which are not included in the budget, shall be examined by the Finance Committee before they are considered by the Board of Management.

(6) The annual accounts and the financial estimates of the University prepared by the Finance Officer shall be laid before the Finance Committee for consideration and comments, and thereafter submitted to the Board of Management within the overall ceiling fixed by the Committee.

(7) The Finance Committee shall fix the limits for the total recurring and nonrecurring expenditure for the year, based on income and resources of the University, and no expenditure shall be incurred by the University in excess of the limits so fixed.

12 Selection Committees

[(l) There shall be Selection Committees for making recommendations to the Board of Management for appointments to the posts of Professors, Readers, Lecturers and other academic staff and heads of institutions maintained by the University.

(2) (i) Each of the Selection Committees for appointment to the post of Professors, Readers, lecturers and the academic staff shall consist of the following members, namely:-

(a) the Vice-Chancellor; .

(b) a Pro-Vice-Chancellor or the Director of the School concerned nominated by the Vice-Chancellor;

(c) a person, nominated by the Visitor; and

(d) three experts not connected with the University to be nominated by the Vice-Chancellor in such manner as may be specified in the Ordinances. .

(ii) The Selection Committees for the appointment of Registrars and Finance Officer referred to in Statutes 5(i) and

6(i) respectively, shall consist of the following members, namely:-

(a) the Vice-Chancellor;

(b) a Pro-Vice-Chancellor to be nominated by the Vice-Chancellor;

(c) a person nominated by the Visitor;

(d) two members of the Board of Management nominated by it; and

(e) one person, not connected with the University, nominated by the Board of Management.

(3) The quorum for a meeting of a Selected Committee shall be four, which will include at least two experts in the case of the Selection Committee mentioned in sub-clause (2) (i) of this Statute.]

(4) The procedure to be followed by the Selection Committee in making recommendations shall be laid down in the Ordinances.

(5) If the Board of Management is unable to accept the recommendations made by a Selection Committee, it shall record its reasons for such non-acceptance and submit the case to the Visitor for final orders.

13 Special mode of appointment

(1) Notwithstanding anything contained in Statute 12, the Board of Management may invite a person of high academic distinction and professional attainments to accept the post of a Professor OF a Reader or equivalent academic post in the University on such terms and conditions as it may deem fit, and appoint the person to such post.

(2) The Board of Management may appoint a teacher or any other academic staff working in any other university or organisation for teaching or for undertaking a project or any work on such terms and conditions as may be determined by the Board in accordance with the manner specified by the Statutes.

14 Appointment for a fixed tenure

The Board of Management may appoint a person selected in accordance with the procedure laid down in the Statutes for a fixed tenure on such terms and conditions as it may deem fit.

15 Recognised Teachers

(1) The qualifications for recognition of persons working in other universities, institutions or organisations as teachers shall be prescribed by the Ordinances. .

(2) The manner of recognising teachers, the .period of recognition and withdrawal of recognition shall be prescribed by the Ordinances.

16 Committees

(1) Any authority of the University may appoint as many standing or special committees as it may deem fit, and may appoint to such committees, persons who are not members of such authority.

(2) Any committee appointed under clause (1) may deal with any subject delegated to it subject to the subsequent confirmation by the authority appointing it.

17 Terms and conditions of service and code of conduct of the teachers and other academic staff of the University

(1) All the teachers and other academic staff of the University shall in the absence of any contract to the contrary. be governed by the terms and conditions of service and code of conduct as are specified in the Statutes and the Ordinances,

(2) Every teacher and member of other academic staff of the University shall be appointed on a written contract, the form of which shall be specified in the Statutes.

(3) A copy of every contract referred to in clause (2) shall be deposited with the Registrar.

[(4) Teacher to be a whole time employee- No whole time salaried teacher of the University shall, without the permission of the Board of Management, engage directly or indirectly in any trade or business whatever or any private tuition or other work to which any emolument or honorarium is attached:

Provided that nothing contained in the Statute shall apply to the work undertaken in connection with the examination of University or learned bodies or Public Service Commissions or to any literary work or publication or radio/television talk or extension lectures or with the permission of the Vice-Chancellor to any other academic work.

(5) Nature of duties-Every teacher shall take part in the activities of the University and perform such duties as may be required by, and in accordance with the Act, Statutes and Ordinances framed thereunder and in particular his duties shall be:-

(a) Preparation of the course material, content editing and scrutiny, linguistic editing etc. from the point of view of requirements of distance education and liaison of the work of outside experts associated.

(b) His academic duties shall be to give guidance, and instruction to students in the form of counselling, conducting of tutorials, seminars, practical and assessment/examination/evaluation and such other work assigned to him relevant to the academic activities of the University by its competent authority. He shall not ordinarily remain absent from work without prior permission or grant of leave;

(c) A teacher in the University shall fully and enthusiastically participate in the corporate life of the University,

(d) Every teacher shall be required to submit a personal appraisal at the end of each year in the manner prescribed in the Ordinances.

(6) Probation-Teachers shall be appointed on probation ordinarily for a period of 12 months, but in no case shall the total period of probation exceed 24 months: Provided that the Board of Management may, for reasons to be recorded; waive the condition of probation; Provided further that the condition of probation shall not apply in the case of teachers appointed by the Board of Management under the provision of Statute 13(1).

Provided also that a Lecturer appointed on probation would be confirmed only after he has satisfactorily completed a proper short-term orientation programme as may be determined by the University and that his performance appraisal reports are satisfactory.

(7) Confirmation-

(a) It shall be the duty of the Registrar to place before the Board of Management the case of confirmation of a teacher on probation not later than forty days before the end of period of probation.

(b) The Board of Management may then either confirm the teacher or decide not to confirm or extend the period of probation so as not to exceed twenty four months in all. In case the Board of Management decides not to confirm the teacher whether before the end of twelve months period of his probation Or before the end of the extended period of probation, as the case may be, he shall be informed in writing lo the effect not later than thirty days before the expiration of that period.

(c) A teacher appointed by the Board of Management under Statute 13(1) shall be deemed to be confirmed with effect from the date he joins duty.

(8) Increment-Even teacher shall draw increment in the scale of pay unless it is withheld or postponed by a resolution of the Board of Management on a reference by the Vice-Chancellor and after the teacher has been given sufficient opportunity to make his written representation. .

(9) Age of retirement.-

[(a) Save as otherwise provided in the Act, and Ordinances, all teachers of the University shall retire from service on the afternoon of the last date of the month in which he/ she attains the age of 60 years.]

(b) The Board of Management if it is satisfied, on the recommendation of the Vice-Chancellor, may in the interest of the University re -employ a teacher who has retired after the expiry of his contract:

Provided that no teacher shall be eligible to be re-employed under this clause or on such re-employment to continue as a teacher after he has attained the age of 65 years: Provided further that a teacher so re-employed shall not be eligible to hold an office which involves administrative work; provided also that the salary of such teachers shall be fixed after taking into consideration the pension or other retirement benefits drawn or to be drawn by him in accordance with the rules prescribed by the Central Government.

(10) Variation in terms and conditions of service- Every teacher of the University shall be bound by the Statutes, ' Ordinances for the time being in force in the University:

Provided that no change in terms and conditions of service of a teacher shall be made after his appointment in regard to designation, scale of pay, increment, provident fund, retirement benefits, age of retirement, probation, confirmation, leave salary and removal from service so as to adversely affect him.

(11) Resignation-A teacher may, at any time, terminate his engagement by giving the Board of Management three months' notice in writing: Provided that the Board, or Management may waive the requirement of notice at its discretion.

(12) Members of the teaching staff--The members of the teaching staff shall be designated as :

1. Professor

2. Reader

3. Lecturer (selection grade)

4. Lecturar (senior) scale 5. Lecturer

(13) Scale of pay-The scale of pay for these posts specified in column (i) of the teachars below shall be those specified against each in column (ii).post Scale of pay (i) (ii) Professor 4500-150- 5700- 200 -7300 Reader 3700-125-4950-150- 5700 Lecturer (selection grade) 3700-125-4950-150-5700 Lecturer (senior scale) 3000-100-3500-125-5000 Lecturer 2200- 75-2800-100- 4000The teachers shall be entitled to such allowances as the University may decide from time to time.

(14) Career advancement-The manner and the terms under which a Lecturer may be placed in the Lecturer (senior scale) and lecturer (selection grade) and as Reader will be prescribed through ordinances.]

18 Terms and conditions of service and code of conduct of other employees of the University

All the employees of the University, other than the teachers and other academic staff of the University, shall, in the absence of any contract to the contrary, be governed by the terms and conditions of service and code of conduct as are specified in the Statutes and the Ordinances.

19 Removal of employees of the University

(1) Where there is an allegation of misconduct against a teacher, a member of the academic staff or other employee of the University, the Vice-Chancellor, in the case of the teacher or member of the academic staff, and the authority competent to appoint (hereinafter referred to as appointing authority) in the case of other employee, may by order in writing, place such teacher, member of the. academic staff or other employee under suspension and shall forthwith report to the Board of Management the circumstances in which the order was made.

(2) Notwithstanding anything contained in the terms of the contract of appointment or any other terms and conditions of service of the employees, the Board of Management in respect of teachers and other academic staff, and the appointing authority, in respect of other employees, shall have the power to remove a teacher or a member of the academic staff, or as the case may be, other employee on grounds of misconduct.

(3) Save as aforesaid, the Board of Management, or as the case may be, the appointing, authority, shall not be entitled to remove any teacher, member of the academic staff or other employee except for a good cause and; after giving three months' notice or on payment of three months' salary lieu thereof.

(4) No teacher, member of the academic staff or other employee shall be removed under clause (2) or clause (3) unless he has been given a reasonable opportunity of showing cause against the action proposal to be taken in regard to him.

(5) The removal of a teacher, member of the academic staff or other employee shall take effect from the date on which the order of removal is made: Provided that where the teacher, member of the academic staff or other employee is under suspension at the time of his removal, such removal shall take effect from the date on which he was placed under suspension.

(6) Notwithstanding anything contained in the foregoing provisions of this Statute, a teacher, member of the academic staff or other employee may resign,-

(a) if he is a permanent employee, only after giving three months' notice in writing to the Board a Management or the appointing authority, as the case may be, or by paying three months' salary in lieu thereof;

(b) if he is not a permanent employee, only after giving one month's notice in writing to the Board of Management or, as the case may be, the appointing authority or by paying one month's salary in lieu thereof; Provided that such resignation shall take effect only on the date on which the resignation is accepted by the Board of Management or the appointing authority, as the case may be.

20 Maintenance of discipline amongst students of the University

(1) The powers regarding discipline and disciplinary action in regard to the students of the University shall vest with the Vice-Chancellor. The Vice-Chancellor may delegate all or any of his powers, as he may deem fit.

(2) Without prejudice to the generality of his powers relating to the maintenance of discipline and taking such action as he may deem appropriate for the maintenance of discipline, the Vice-Chancellor may, in the exercise of his power, by order, direct that any student or students be expelled or rusticated for a specified period and not admitted to a course or courses of study in the University or a recognised institution for a stated period, or be punished with a fine for an amount to be specified in the order, or debar him from taking an examination or examinations conducted by the University or a recognised institution for one or more years or that the result of the student or students concerned in the examination or examinations in which he or she has appeared to be cancelled.

(3) The heads of recognised institutions shall have the authority to exercise all such disciplinary powers over the students in their respective institutions as may be necessary for proper conduct of such institution.

21 Convocation
- Convocations of the University for the conferring of degrees or diplomas or for other purposes may be held in such manner as may be prescribed by the Ordinances.]

22 Honorary degrees

- All proposals for the conferment of Honorary degrees shall be initiated by the Vice-Chancellor, who, after consultation with the Academic Council and the Board of Management, shall submit the same to the visitor for confirmation.]

23 General Provident Fund-cum-Gratuity and contributory Provident Fund-cum-Gratuity

1. The management of the following schemes: General Provident (a) General Provident Fund cum-Pension cum- Fund-cum-Pension-cum -Gratuity Gratuity Scheme (Appendix A) Contributory Provident (b) Contributory Provident Fund-cum-Gratuity Scheme (Appendix B) shall be vested in the Board of Management.
2. The provisions of this Statute shall be deemed to have come into effect from 20th September, 1985. The provisions relating to pension including extraordinary pension and gratuity made in the Schemes shall however, come into effect with effect from 1-1-1986.
3 DEFINITIONS In these schemes, unless there is anything repugnant in the subject or context.

(a) "employee" means any person appointed by the University as a member of its staff and includes teachers and other academic staff of the University.

(b) "emoluments" means the pay as defined in clause 3(h), dearness pay which the employee was receiving immediately before his retirement or on the date of his death. It also includes interim relief and ad hoc dearness allowance for the purpose of retirement pension and gratuity.

NOTE (1) In respect of persons who have come over to the revised scales of pay implemented w.e.f. 1-1-86, emoluments means basic pay only from that date.

(2) If an employee immediately before his retirement or relinquishment of service, has been absent from duty on leave with allowances, his emoluments for purposes of calculating service gratuity / or death or retirement gratuity shall be taken as what he would have drawn had he not been absent from duty: Provided that the amount of gratuity is not increased on account of increase in pay not actually drawn and that the benefit of higher officiating or temporary pay is given only if it is certified that he would have continued to hold the higher officiating or temporary appointment but for his proceeding on leave.

(3) Pay drawn by an employee while on foreign service shall not be treated as emoluments but the pay which he would have drawn under the University had he not been on foreign service shall alone be treated as emoluments.

(4) Pay includes the pay drawn on tenure appointment(s).

(c) "Average Emoluments" means the average of the emoluments as defined above calculated in respect of the last ten months of service: Provided that if, during the last 10 months of service, a person has been absent from duly on leave without allowances or suspended under such circumstances that the period of suspension does not count as service, the period so passed shall be disregarded in the calculation of average emoluments and an equivalent period prior to 10 months being included.
(d) "family" for the purpose of General Provident Fund and Contributory Provident Fund means: (i) in the case of male subscriber, the wife or wives and children of a subscriber and the widow or widows and children of a deceased son of the subscriber; provided that if a subscriber proves that his wife has been judicially separated from him or has ceased under the customary law of the community to which she belongs to be entitled to maintenance, she shall henceforth be deemed to be no longer a member of the subscriber's family in matters to which these rules relate, unless the subscriber subsequently intimates in writing to the Finance Officer that she shall continue to be regarded; (b) in the case of a female subscriber, the husband and children of a subscriber and the widow or widows and children of a deceased son of a subscriber provided that if a subscriber by notice in writing to the Finance Officer expresses her desire to exclude her husband from her family, the husband shall henceforth be deemed to be no longer a member of the subscriber's family in matters to which these rules relate, unless the subscriber subsequently cancels such notice in writing. NOTE Child means legitimate child and includes an adopted child where adoption is recognised by the personal law governing the subscriber.
(e) Finance Officer means Finance Officer of the University;
(f) "fund" means the General Provident Fund or the Contributory Provident Fund of the University as per context;
(g) "leave" means any variety of leave recognised by the University;
(h) "pay" means the amount drawn monthly by a person as pay which has been sanctioned for the post held by him substantively or in an officiating capacity and includes special pay, personal pay and deputation duty allowance, if any. NOTE Inrespect of persons who have come over to the revised scale of pay introduced with effect from 1-1-86, pay means 'basic pay' only.

(i) "personal pay" means additional pay granted to a person-

(i) to save him from a loss of substance pay in respect of a permanent post owing to
revision of pay or to any reduction of such substantive pay otherwise than as disciplinary measure; or

(ii) in exceptional circumstances on other personal considerations.
(j) "qualifying service" means service rendered by an employee in a substantive capacity including periods spent on probation. All service rendered in the University on a full time basis in a temporary or officiating capacity without interruption followed by confirmation in the same or another post shall count as qualifying service except in respect of periods of service paid from contingencies. Explanation I- Counting of period of leave as qualifying service.

(i) All periods of leave with pay and allowances shall count as qualifying service.

(ii) The period spent on deputation or training or deputation for any special purpose including periods of travel to and from the country of deputation shall count as qualifying service provided that if the employee has availed himself of any extraordinary leave without allowances during the period of deputation, the period of such extraordinary leave shall be excluded except as provided under Note below sub-clause (ii) of Explanation II.
Explanation II- Periods not counting as qualifying service:-

(i) Time passed under suspension by a member of the staff pending inquiry into his conduct where on conclusion of the inquiry he has not been fully exonerated or the suspension is not held to have been wholly unjustified, unless the Board of Management expressly declares at the time that it shall count, and then it shall count only to such extent as the Board of Management may declare.

(ii) Extraordinary leave without allowances. NOTE Extraordinary leave may be allowed to count at the discretion of the appointing authority in the following circumstances:-

(1) if it is taken on appointment in another University/Institution or any other Authority and that University/Institution/Authority or the person concerned makes necessary contribution towards his pension;

(2) if it is taken on medical certificates;

(3) if it is taken due to the inability of the person concerned to join or rejoin duty due to civil commotion or a natural calamity or any other cause beyond his control provided that he has no other type of leave to his credit; and

(4) if it is taken for academic pursuits directly connected with the teaching/ research job of the employees in the University. (iii) Unauthorised absence in continuation of authorised leave of absence. (vi) Service below the age of 18 years. Explanation III- Addition to qualifying service: An employee may add to his service qualifying for superannuation pension but not for any other class of pension the actual period not exceeding one-fourth of the full length of his service or the actual period by which his age at the time of recruitment exceeds twenty-five years or a period of five years, whichever is least, if the post is one:-

(a) for which Post-Graduate Research or specialist qualifications or experience in scientific, technological or professional field is essential, and

(b) to which candidates of more than twenty-five years of age are normally recruited: Provided that this concession shall not be admissible to any such employee unless his actual qualifying service at the time he quits University service is not less than ten years. The decision to grant this concession shall be taken by the Board of Management at the time of recruitment of the employee. Explanation IV (a) The Board of Management may, by order condone interruption in service up to a period of one year under the following circumstances:- (i) The interruptions should have been caused by reasons beyond the control of the employees;

(ii) the total service excluding one or more interruptions, if any, should not be less than five years duration; *

(iii) the interruption, including two or more interruptions, if any, should not exceed one year.

(1) "special pay" means an addition in the nature of pay to the emoluments of a post or of a person granted in consideration of the specially arduous nature of his duties or of a specific addition to his work or responsibility. (1) "tenure post" means a permanent post which an individual may not hold for more than a limited period, (m) "year" means the financial year of the University. (n) "university" means the Indira Gandhi National Open University. (o) "Registrar" shall mean the Registrar of the Indira Gandhi National Open University dealing with Administration. (0) "Vice-Chancellor" means the Vice-Chancellor of the Indira Gandhi National Open University.
4(a) APPLICATION OF STATUTES A person who joins the University Service on or after the 20th September, 1983, shall opt for one of the two alternative schemes set out in Appendices A and B to this Statute. The option provided for in this sub clause shall be exercised and communicated to the Registrar in writing within 3 months of the date of notification of the General Provident Fund-cum-Pension cum -Gratuity Schemes and Contributory Provident Fund-Cum-Gratuity Scheme or within 3 months of joining the University service in the case of a new entrant and, option when once exercised, shall be final.
(a) A person who does not exercise his option within the aforesaid period of three months shall be deemed to have opted for the General Provident Fund-cum-Pension-cum-Gratuity Scheme set out in Appendix 'A'.
(b) A person who holds a temporary appointment in the service of the University shall, after continuous service of one year, be entitled to the benefits of the General Provident Fund-cum-Pension cum -Gratuity Scheme set out in Appendix 'A' to this statute, or according to his option of the Contributory Provident Fund-cum-Gratuity Scheme set out in Appendix 'B' to this Statute, from the date of commencement of service.

5. The provisions of this Statute shall not apply to purely temporary and daily wages staff, persons appointed on consolidated salary or on special terms and deputationists. The pensioners re-employed after superannuation are eligible only for Contributory-Provident Fund, The persons appointed on contract, for a fixed term, shall be governed by the provisions of Appendix 'B' to this Statute. No person who is permitted to subscribe to the Contributory Provident Fund shall be eligible to subscribe to the General Provident Fund. Provided that a person who is initially appointed on contract and is subsequently continued permanently shall have on cancellation of his contract terms, the option to choose either of the two Schemes set out in Appendices A and B and he shall have for the purpose of these schemes the benefit of the service rendered under contract, if the retirement benefits under the contract terms are paid back by him to the University.

6
(i) Transfer of employees from Central Government, Central University or Autonomous Bodies of Central Government. Where an employee of Central Government Central University/Autonomous Body of Central Government including a statutory body is permanently absorbed in the University, such of the past services rendered by him as would have counted for retirement benefits in that Government Organisation shall count for retirement benefits payable by the University subject to the following:

(a) The transfer is with the consent of the parent Government/Organisation and is in public interest,

(b) The employee has not opted to receive pro-rata retirement benefits from the parent Government/Organisation.

(c) The Central Government/Autonomous Bodies of Central Government inchiding a
statutory body, discharges its pension liability, paying in lump sum, by a one time
payment, the pro-rata pension service gratuity/terminal gratuity and retirement gratuity for the service upto the date of absorption in the University.

(d) Incase the employee is on CPF Scheme the accumulations in the CPF account and the capitalised value of gratuity, if any, is transferred by the parent government/organisation to the University at the time of permanent absorption. If, however, the employee has opted, within one year of permanent absorption, for counting past service rendered in the parent body as qualifying for pension by foregoing employers share of CPF Contribution with interest,, such accumulations
along with capitalised value of gratuity, if any be transferred by the parent organisation to the University at the time of permanent absorption.

(ii) When an employee of State Government/State University is permanently absorbed in the University. On his permanent absorption in the University such of the past services of an employee of State Government/State University as would have counted for retirement benefit in State Government/State University should count for retirement benefit payable by the University provided that the transfer is certified to be in public interest of which the Board of Management of the University shall be the sole judge, subject to the following:-

(a) The transfer is with the consent of the State Govt./State University;

(b) The State Government/State University concerned pays to the University at the
time of his permanent absorption in the University, the capitalised value of the retirement benefits in respect of the past service of the employee in that organisation.

(c) in case the employee in question is on Contributory Provident Fund Scheme the
accumulations in his Contributory provident Fund account shall be transferred by State Govt. / State University to the University at the time of permanent absorption.

(iii) When an employee of the University is transferred to Central Government, Central Government Autonomous Bodies, Public Sector Undertakings and Autonomous Bodies under the State Government. The orders issued by the Government of India and as may be amended from time to time, regarding grant of pro-rata retirement benefits or benefits of combined service under Autonomous Bodies to the employees of Central Government in the event of
their transfer/permanent absorption in the Autonomous Bodies, Public Sector Undertakings etc. will apply mutatis mutandis in case of transfer of employees of the University to Central Govt./Autonomous Bodies etc.

(iv) in all cases of absorption where .the liability of retirement benefits is to be borne by a body other than the University, prior approval of that body to the arrangement proposed should be obtained.

7. As and when the Central Government amends its rules relating to the General Provident Fund, Contributory Provident Fund, Pension, Gratuity etc., such amendments shall be deemed to have been incorporated in the Statutes with effect from the date such amendments are brought into force by the Central Government with respect to its .employees.

8 GENERAL (MISCELLANEOUS)

(i) The sanction and payment of retirement benefits admissible under this Statute shall be regulated by such procedural instructions as would be issued by the Board of Management.

(ii) Interpretation.- If any question arises relating to the interpretation of this Statute it shall be referred to the visitor whose decision thereon shall be final.
APPENDIX A General Provident Fund-cum-Pension-cum -Gratuity Scheme SECTION I General Provident Fund (1)

NOMINATIONS: .. 1.1 A subscriber shall, at the time of joining the Fund, send to the Finance Officer, a nomination in the prescribed form conferring on one or more persons the right to receive the amount that may stand to his credit in the Fund, in the event of his death, before that amount has become payable or having become payable has not been paid:

1.1.1 Provided, that if, at the time of making nomination, the subscriber has a family the nomination shall not be in favour of any person or persons other than the members of his family. 1.1.2 Provided further that the nomination made by the subscriber in respect of any other fund to which he was subscribing before joining the Provident Fund shall, if the amount to his credit, in such other fund, has been transferred to his credit in the Fund be deemed to be a nomination- duly made under this rule until he makes a nomination in accordance with this rule.

1.2 If a subscriber nominates more than one person under rule 1.1 he shall specify in the nomination the amount or share payable to each of the nominees in such manner as to cover the whole of the amount that may stand to his credit in the fund at any time.

1.3
Every nomination shall be in the Form 1 appended.

1.4 A subscriber may at any time cancel a nomination by sending a notice in writing to the Finance Officer. The subscriber shall along with such notice or separately, send a fresh nomination made in accordance with the provisions of this rule.

1.5 A subscriber may provide in a nomination:

(a) in respect of any specified nominee, that in the event of his predeceasing the subscriber, the right conferred upon that nominee shall pass to such other person or persons as may be specified in the nomination, provided that such other person or persons shall if the subscriber has other members of his family be such other member or members. Where the subscriber confers such a right on more than one person under this clause, he shall specify the amount or share payable to each of such persons in such a manner as to cover the whole of the amount payable to the nominees.

(b) that the nomination shall become invalid in the event of the happening of a contingency specified therein:

Provided that if at the time of making the nomination the subscriber has no family, he shall provide in the nomination that it shall become invalid in the event of his subsequently acquiring a family:

Provided further that if at the time of making the nomination the subscriber has only one member of the family he shall provide in the nomination that the right conferred upon the alternate nominee under clause (a) shall become invalid in the event of his subsequently acquiring other member or members of his family.

1.6 Immediately on the death of a nominee in respect of whom no special provision has been made in the nomination under clause (a) of Rule 1.5 or on the occurrence of any event by reason of which the nomination becomes invalid in pursuance of clause (b) of rule 1.5 or the proviso thereto, the subscriber shall send to the Finance Officer a notice in writing cancelling the nomination, together with a fresh nomination made in accordance with the provisions of this rule.

1.7 Every nomination made and every notice of cancellation given by the subscriber shall, to the extent that it is valid, take effect on the date on which it is received by the Finance Officer. (2) The University will not be bound by, nor shall it recognise, any assignment or encumbrance executed or attempted to be created which affects the disposal of the amount standing to the credit of a subscriber who dies before the amount becomes payable. (3) Subscriber's Account. 3.1 An account shall be opened in the name of each subscriber, in which will be shown:-

(i) his subscriptions;

(ii) interest as provided in Rule 6on subscriptions; and

(iii) advances and withdrawals from the fund. 3,2 If an employee admitted to the benefit of the fund was previously a subscriber to any contributory/non- contributory provident fund of the Central Government/State Government or of a body corporate, owned or controlled by Government or Universities/Institutions of University Status or an Autonomous Organisations registered under the Societies Registration Act, 1860-, the amount of his accumulations in such contributory or non-contributory provident fund shall be transferred to his credit in the fund.

(4) CONDITIONS OF SUBSCRIPTION

4.1 Every subscriber shall subscribe monthly to the Fund except during the period when he is under suspension.

4.1.1 Provided that a subscriber may at his option not subscribe during leave which either does not carry any leave salary or carries leave salary equal to or less than half pay.

4.1.2 Provided further that a subscriber on reinstatement after a period passed under suspension shall be allowed the option of paying in .one sum or in instalments any sum not exceeding the maximum amount of arrear of subscription payable for that period. 4.2 The subscriber shall intimate his election not to subscribe during leave by a written communication addressed to the Finance Officer before he proceeds on leave. Failure to make due and timely intimation shall be deemed to constitute an election to subscribe. The option of a subscriber intimated under this sub-rule shall be final. '

(5) RATES OF SUBSCRIPTION

5.1 The amount of subscription shall be fixed by subscriber himself subject to the following conditions: 5.1.1 The rate of subscription may not be less than 6 per cent of his emoluments and not more than his total emoluments, the amount so calculated being rounded off to the nearest rupee, provided that in the case of subscriptions at the minimum or maximum rates, the rounding off will be to the next higher or the next lower rupee respectively.

5.1,2 It shall be expressed in whole rupees.

5.2 For the purpose of this rule, the emoluments of a subscriber shall be:

5.2.1 In the case of a subscriber who was in service on 31st March of the preceding year, the emoluments to which he was entitled on that date, provided as follows:-

(i) if the subscriber was on leave on the said date and elected not to subscribe during such leave or was under suspension on the said date, his emoluments shall be the emoluments to which he was entitled on the first day after his return to duty;

(ii) if the subscriber was on deputation out of India on the said date or was on leave on the said date and continues to be on leave and has elected to subscribe during such leave, his emoluments shall he the emoluments to which he would have been entitled had he been on duty in India;

(iii) if the subscriber joined the Fund for the first time on a day subsequent to the said date, his emoluments shall be the emoluments to which he was entitled on such subsequent date.

5.2.2 In the case of a subscriber who was not in service on the 31 st of March of the preceding year, the emoluments to which he was entitled on the first day of his service or, if he joined the Fund for the first time on a date subsequent to the first date of his service, the emoluments to which he was entitled on such subsequent date.

5.3 The amount of subscription is fixed may be (a) enhanced twice during the course of the year (b) or reduced once at any time during the course of a year (c) reduced and enhanced as aforesaid provided that when the amount of subscription is so reduced it shall not be less than the minimum prescribed under rule 5.1. 5.4 Provided further that if a subscriber is on leave without pay or leave on half pay for a part of a calendar month and he was elected not to subscribe during such leave, the amount of subscription payable shall be proportionate to the number of days spent on duty inclusive of leave, if any.

(5A) REALISATION OF SUBSCRIPTION

5A.1 When emoluments are drawn from the University, recovery of subscription on account of these emoluments and of the principal and interest of advances shall be made from the emoluments themselves.

5A.2 When emoluments are drawn from any other source the subscriber shall forward his dues -monthly to the Finance Officer: Provided that the case of a subscriber on deputation to a body corporate owned or controlled by Government, the subscriptions shall be recovered and forwarded to the Finance Officer by such body.

(6) INTEREST

6.1 The University shall pay to the credit of the account of each subscriber, interest for each year at the same rate as may be determined by the Govt. of India for each year for paying to the credit of the subscribers under General Provident Fund (Central Civil Service) Rules, 1960.

6.2 Interest shall be credited with effect from the last day in each year in the following manner;

6.2.1 On the amount at the credit of a subscriber on the 31 st March of the preceding year less any sums withdrawn during the current year-interest for twelve months;

6.2.2 On sums withdrawn during the current year--Interest from the 1st of April of the current year upto the last day of the month preceding the month of withdrawal;

6.2.3 On all sums credited to the subscriber's account after the 31st March of the preceding year-interest from - the date of credit upto the 31st of March of the current year;

6.2.4 The total amount of interest shall be rounded to the nearest rupee (50 p. and above counting as the next higher rupee).

6.3 Provided that when the amount standing at the credit of a subscriber has become payable, interest thereon shall be credited under this sub-rule in respect only of the period from the beginning of the current year or from the date of credit as the case may be, upto the date on which the amount standing to the credit of a subscriber becomes payable.

6.4 For the purpose of this rule, the date of credit shall in the case of recoveries from emoluments be deemed to be the first day of the month in which it is credited and in the case of emoluments forwarded by the subscriber shall be deemed to be the first day of the month of receipt if it is received by finance Officer before the fifty day of the month and if received on or after the fifth date of that month, the first day of next succeeding month.

6.5 In all cases interest shall be paid in respect of balance at the credit of a subscriber upto the close of the month preceding that in which payment is made or up to the end of the sixth month after the month in which such amount becomes payable, whichever of these periods is less, provided that no interest shall be paid in respect of any period after the date on which the Finance Officer has intimated to the subscriber or his agent as the date on which he is prepared to make payments.

NOTE Payment of interest on the balances in the fund beyond a period of six months up to the period of one year may be authorised by the Finance Officer after he has personally satisfied himself that the delay in payment was occasioned by circumstances beyond the control of the subscriber and in every such case the administrative delay involved shall be fully investigated and action required taken.

6.6 Where the emoluments for the month are drawn and disbursed on the last working day of the same month, the dale of credit in the case of recovery of subscription be deemed to be the first day of succeeding month.

6.7 In case a subscriber is found to have overdrawn from the Fund an amount in excess of the amount standing to the credit on the date of the drawal the overdrawn amount shall be paid by him with interest thereon in one lump sum or in default one ordered to be recovered by deduction in one lump sum from the emoluments of the subscriber. If the total amount to be recovered is more than half of subscriber's emoluments recoveries shall be made in monthly instalments of moieties of his emoluments till the entire amount together with interest is recovered. The rate of interest to be charged on overdrawn amount would be 2.5 per cent over and above the normal rate on Provident Fund balance under Rule 6.1. Interest on overdrawn amount shall be credited to the revenue account of the University.

(7) ADVANCES FROM THE FUND

7.1 The payment of advance from the fund may be sanctioned by the Vice-Chancellor or other officer authorised' by him to a subscriber from the amount of his subscription and interest thereon standing to his credit, subject to the following conditions:

7.1.1 No advance shall be granted unless the sanctioning authority is satisfied that the applicant's pecuniary circumstances justify it, and that it will be expended on the following object or objects and not otherwise:

(i) to pay expenses incurred in connection with the illness of the subscriber and members of his family.

(ii) to pay for the overseas passage for reasons of health or education of the subscriber and the members of his family.

(iii) to meet the cost of higher education outside India for academic, technical, professional or vocational courses beyond the High School stage and for any medical engineering or other technical or specialised course in India beyond the High School stage, provided, that the course of study is for not less than three years.

NOTE Advances under the sub-clause may be permitted once in every six months,

(iv) to pay obligatory expenses on a scale appropriate to the applicant's status in connection with marriages, funerals or ceremonies which by his religion it is incumbent on him to incur.

(v) to meet the cost of legal proceeding instituted by the applicant for vindicating his position in regard to any allegations made against him in respect of any act done or purporting to be done by him in the discharge of his official duty;

Provided that the advance under this sub-rule shall not be admissible to an applicant who institutes legal proceedings in any court of law either in respect of any matter unconnected with his official duty or against the University in respect of any condition of service or penalty imposed on him.

(vi) to meet the cost of his defence where the applicant is prosecuted by the University in any court of law in respect of any alleged official misconduct on his part.

(vii) to meet the cost of plot or construction of a house or flat for his residence or to make any payment towards the allotment of plot or flat to the Delhi Development Authority or a State Housing Board or a House Building Cooperative Society.

(viii) to meet the cost of travel abroad of the applicant when permitted by the Board of Management to attend academic conferences, symposia or for academic/technical work. NOTE The Board of Management may in special circumstances, sanction the payment to any subscriber of the advance if the Board is satisfied that the subscriber concerned requires the advance for reasons other than those mentioned in Rule 7.1.1. 7.1,2 An advance shall not exceed the following ceiling limits:

(i) when sanction for any of the-3 months pay of the objects mentioned in clause (i) to (viii) of Rule 7.1 Subscriber Provided however, that in no case shall be amount of advance exceed 50 per cent of amount of the member's subscription and interest thereon standing to the credit of the subscriber in the Fund. 7.1.3(i) An advance shall, not, except for special reasons to be recorded in writing, be granted to any subscriber in excess of the limit laid down in Rule 1.1.2 herein or until repayment of the last instalment of any previous advance.

(ii) When an advance is sanctioned under this Rule before repayment of last instalment of any previous advance is completed, the balance of any previous advance not recovered shall be added to the advance so sanctioned and the instalments for recovery shall be fixed with reference to the consolidated amount, NOTE The advance under this clause will be sanctioned by Vice-Chancellor or any Officer to whom powers in this regard had been delegated.

7.1.4 The sanctioning officer shall record in writing his reasons for granting the advance. Provided that if the reason is of confidential nature, it may be communicated to the Finance Officer personally and/or confidentially.

7.1.5 The amount of advance shall be recovered in not more than twenty four equal monthly instalments, if the advance was sanctioned for any of the objects mentioned in clauses (i) to (viii) of Rule 7.1.1. In special cases where the amount of the advance, exceeds three months' pay of the subscriber the sanctioning authority may fix such number of instalments to be more than 24 but in no case more than 36. Each instalment shall be a number of whole rupees, the amount of advance being raised or reduced, if necessary, to admit of the fixation of such instalments. A subscriber may at his option repay in a smaller number of instalments than that agreed upon at the time of grant of advance or in a lump sum.

7.1.6 Recovery shall be made from the emoluments of a subscriber and shall commence on the first occasion after the advance is made, on which the subscriber draws emoluments for a full month. .

7.1.7 Recoveries made under this rule shall be credited as they are made to the subscriber's account in the Fund.

7.2 Notwithstanding anything contained in these rules, if the sanctioning authority is satisfied that money withdrawn as an advance from the Fund under Rule 7.1 has been utilised for a purpose other than, that for which sanction was given to the drawal of the money the amount in question shall be repaid by the subscriber to the Fund or in default be ordered to be recovered by deduction in one sum from the emoluments of the subscriber. If the total amount to be repaid be more than half the subscriber's emoluments, the recoveries shall be made in monthly instalments of moieties of his emoluments till the entire amount recoverable be repaid. NOTE The term 'emoluments' as used in this rule does not include subsistence allowance, if any, granted in cases of suspension of an employee pending an enquiry into his alleged misconduct.

8. WITHDRAWAL FROM THE FUND

8.1 Subject to the conditions specified herein, withdrawals from the Fund may be sanctioned by the Vice- Chancellor or any officer to whom powers in this regard had been delegated at any time- (A) After the completion of twenty years of service including broken periods of service, if any) of a subscriber or within ten years before the date of his retirement on superannuation, whichever is earlier, from the amount standing to his credit in the Fund, for one or more of the following purposes :- (

a) Meeting the cost of higher education, including where necessary, the travelling expenses of the subscriber or any child of the subscriber in the following cases, namely :-

(i) for education outside India for academic technical professional or vocational course beyond the High School stage, and

(ii) for any medical, engineering or other technical or specialised course in India beyond the High School stage.

(b) Meeting the expenditure in connection with the betrothal marriage of the subscriber or his sons or daughters, and any other female relations actually dependent on him.

(c) Meeting the expenses in connection with the illness including where necessary, the travelling expenses, of the subscriber and members of his family or any person actually dependent on him.

(B) After the completion of ten years of service (including broken periods of service of any) of a subscriber or within ten years before the date of his retirement on superannuation whichever is earlier, from the amount standing to his credit in the Fund for one or more of the following purposes, namely:-

(a) Building or acquiring a suitable house or ready-built flat for his residence including the cost of the site.

(b) Repaying an outstanding amount on account of loan expressly taken for building or acquiring a suitable house or ready-built flat for his residence.

(c) Purchasing a house-site for building a house thereon for his residence or repaying any outstanding amount on account of loan expressly taken for this purpose.

(d) Reconstructing or making additions or alterations to a house already owned or acquired by a subscriber.

(e) Renovating, additions or alterations or upkeep of an ancestral house at a place other than the place of duty or to a house built with the assistance of loan from University at a place other than the place of duty.

(f) Constructing a house on a site purchased under clause (c). (C) Acquiring a farm land or business premises or both within six months before the date of the subscriber's retirement.

(D) Once during the course of a financial year an amount equivalent to one year's subscription paid for by the subscriber towards Group Insurance Scheme for the University employees on self financing and contributory basis, if any. NOTE 1 A subscriber who has availed himself of an advance for house building purpose from the University source, shall be eligible for the grant of final withdrawal under clauses (a), (c), (d) and (f) of clause B for the purposes specified therein and also for the purpose of repayment of any loan taken from the University subject to the limit specified in rule

8.2. If a subscriber has an ancestral house or built a house at a place other than the place of the duty with the assistance of loan taken from the University he shall be eligible for the grant of a final withdrawal under clauses (a), (c) and (f) of Clause B for purchase of a house site or for construction of another house or for acquiring a ready-built flat at the place of his duty.

NOTE 2 Withdrawal under clauses (a), (d), (c) or (f) of clause (B) shall be sanctioned only after a subscriber has submitted a plan of the house to be constructed or of the additions or alterations to be made duly approved by the local municipal body of the area where the site or house is situated and only in cases where the claim is actually got to be approved. NOTE 3 ' The amount of withdrawal sanctioned under sub-clause (6) of clause B shall not exceed 3/4th of the balance on date of application together with the amount of previous withdrawal under clause (d), reduced by the amount of previous withdrawal. The formula to be followed is: 3/4 of balance (as on date plus amount of previous withdrawal (s) for the house in question) minus the amount of the previous withdrawal (s). .

NOTE 4 Withdrawal under sub-clause (a) or (d) of clause B shall also be allowed where the house-site or house is in the name of wife/ husband provided she he is the first nominee to receive Provident Fund money in the nomination made by the subscriber. NOTE 5 Only one withdrawal shall be allowed for the same purpose under rule 8.1. But marriage/education of different children or illness on different occasions shall not be treated as the same purpose. Second or subsequent withdrawal under clauses (a) or (f) of clause B or completion of the same house shall be allowed upto the limit laid down under Note

3. NOTE 6 A withdrawal under rule 8.1 shall not be sanctioned if an advance under rule 7 is being sanctioned for the same purposes and at the same time.

8.2 CONDITIONS FOR WITHDRAWAL

8.2.1 Any sum withdrawn by a subscriber at any one time for one or more of the purposes specified in Rule 8.1 from the amount standing to his credit in the Fund shall not ordinarily exceed one half of such amount or (six months) pay of the subscriber, whichever is less. The Vice-Chancellor or sanctioning officer may, however, sanction the withdrawal of an amount in excess of these limits up to three-fourths of the balance at his credit in the Fund, having due regard to (i) the object for which the withdrawal is being made, (ii) the status of the subscriber, and (iii) the amount to his credit in the Fund.

8.2.2 Provided in no case the maximum amount of withdrawal for purposes specified in clause B of subrule 8.1 shall exceed the maximum limit prescribed from time to time for the grant of advances for house building purposes.

8.2.3 In the case of a subscriber who has availed himself of an advance under the Scheme of House Building Advance of the University, for the purpose of house building the sum withdrawn under this sub-rule together with the advance taken under the aforesaid scheme of the University shall not exceed the maximum prescribed for the grant of advance for house building purposes.

8.3 A subscriber who has been permitted to withdraw money from the Fund under this rule, shall satisfy the Vice-Chancellor or sanctioning officer within a reasonable period as may be specified by him that the money has been utilised for the purpose for which it was withdrawn and if he fails to do so, the whole of sums so withdrawn or so much thereof as has been not applied for the purpose for which it was withdrawn shall forthwith be repaid in one lump sum and in default of such payment it shall be ordered by the Vice-Chancellor or sanctioning officer to be recovered from his emoluments either in a lump sum or in such number of monthly instalments as may be determined by the Board of Management.

8.4 A subscriber who has been permitted under sub-clause (a) or sub-clause (b) or sub-clause (c) of clause B of sub-rule (1) of this rule to withdraw money from the amount of subscription together with interest thereon standing to his credit in the Fund, shall not part with the possession of the house so built or acquired or house-site so purchased by way of sale, mortgage (other than mortgage to the Vice-Chancellor of the University) or gift, without the previous permission of the Vice-Chancellor. He shall also not part with the possession of such house or house site by way of exchange or lease for a term exceeding three years, without the previous permission of the sanctioning officer. The. subscriber shall submit a declaration not later than the 31st day of December, of every year to the effect that the house or as the case may be, the house-site continues to be in his possession and shall, if so required produce before the sanctioning officer on or before the date specified by that officer in that behalf the original sale deed and other documents on which his title to the property is based. 8.5 If at any time before retirement, he parts with the possession of the house or house-site without obtaining the previous permission of the Vice-Chancellor of the University or sanctioning officer as the case may be, the sum withdrawn by him shall forthwith be repaid in one lump sum by the subscriber to the Fund and in default of such repayment it shall be ordered by the sanctioning authority to be recovered from his emoluments either in a lump sum or in such number of monthly instalments as may be determined by the Vice-Chancellor or sanctioning officer. Continuous service rendered in another Central/State University State/Central Government or autonomous body under Central Government will be taken into account while determining the period of service for purpose of this rule. 8.6 A subscriber who has already drawn or may draw in future an advance under rule 7for any of the purposes specified in sub-rule 8.1 may convert at his discretion by written request to the sanctioning officer, the balance outstanding into a final withdrawal on his satisfying the conditions laid down in rules 8.1 and 8.2.

9. FINAL WITHDRAWALS OF ACCUMULATIONS IN THE FUND

9.1 When a subscriber quits the service of the University, the amount standing to his credit in the fund shall become payable to him.

9.1.1 Provided that a subscriber, who has been dismissed from the service of the University and is subsequently reinstated in service, shall if required to do so, repay any amount paid to him from the Fund in pursuance of this rule with interest thereon, at the rate provided in these rules in the manner provided. The amount so repaid shall be credited to his account in the fund.

EXPLANATION: A subscriber, who is granted refused leave shall be deemed to have quit the service from the dale of compulsory retirement or on the expiry of an extension of service.

10. Retirement of a Subscriber.

10.1 When a subscriber (a) has proceeded on leave preparatory to retirement or (b) while on leave has been permitted to retire or has been declared by the Consulting Medical Officer of the University or by a competent medical authority that may be prescribed by the Board of Management in this behalf to be unfit for further service, the amount standing to his credit in the Fund shall upon an application made by him in that behalf to the Finance Officer becomes payable to the subscriber.

10.1.1 Provided that the subscriber if he returns to duty shall, if required to do so, repay to the Fund for credit to his account the whole or part of any amount paid to him from the Fund in pursuance of this rule with interest thereon at the rate provided by instalments or otherwise by recovery from his emoluments or otherwise as the Vice-Chancellor or the sanctioning officer may direct.

11. Procedure on the death of a subscriber.

11.1 On the death of a subscriber before the amount standing to his credit has become payable or where the amount has become payable before payment has been made.

11.1.1 When a subscriber leaves a family:

(a) if a nomination made by a subscriber in accordance with the provisions of Rule I. I or of the corresponding rule heretofore in force in favour of a member or members of his family subsists the amount standing to his credit in the Fund or the part thereof,to which the nomination relates shall become payable to his nominee or nominees in the proportion specified in the nomination;

(b) if no such nomination in favour of a member or members of the family of the subscriber subsists or if such nomination relates only to a part of the amount standing to his credit in the Fund, the whole amount or the part thereof to which the nomination does not relate, as the case may be, shall, notwithstanding any nomination purporting to be in favour of any person or persons other than a member or members of his family, become payable to the members of his family in equal shares. Provided that no share shall be payable to:

(i) sons who have attained majority;

(ii.) sons of a deceased son who have attained majority;

(iii) married daughters whose husbands are alive;

(iv) married daughters of a deceased son whose husbands are alive. If there is any member of the family other than those specified in clauses (i), (ii), (iii) and (iv).

Provided further that the widow or widows and the child or children of a deceased son shall receive between them in equal parts only the share which that son would have received if he had survived the subscriber and had been exempted from the provision of clause 1 of the first proviso.

11.1.2 When the subscriber leaves no family-If a nomination made by him in accordance with the provisions of Rule I. I or of the corresponding rule heretofore in force in favour of any person or persons, subsists, the amount standing to his credit in the Fund or the part thereof to which the nomination relates shall become payable to his nominee or nominees in the proportion specified in the nomination.

12. Deposit-linked Insurance Scheme.

12.1 On the death of a subscriber in service, the person(s) entitled to receive the amount standing to the credit of the subscriber shall be paid by the Finance Officer an additional amount equal to the average balance in the account of the deceased in the Fund during the three years immediately preceding the death of the employee subject to the fulfilment of the following conditions:-

(a) The balance representing subscription with interest thereon in the account of the employee should not have fallen below the following limits at any time during the three years preceding the date of death:

(i) Teachers, Asstt. Registrars and officials of equivalent scale and above Rs. 4,000

(ii) Section officers and other officials in equivalent scale Rs. 2,500

(iii) Employees other than those mentioned in (i) and (ii) Rs. 1,500 (iv) Lower subordinate staff in scale the maximum of which is Rs. 1.151 and below. Rs. 1,000 (b) The additional amount payable under this rule shall not exceed Rs. 10,000. (c) The benefit would be admissible only if the subscriber has put in at least five years service at the time of death.

13. Statement of accounts

13.1 As soon as possible after the 31st March of each year the Finance Officer shall send to each subscriber a statement of his account in the Fund, showing the opening balance on the 1st of April of the year, the total amount credited and debited during the year, the total amount of interest credited as on the 31st of March of the year and the closing balance on that date. The Finance Officer shall attach to the statement of account an enquiry whether the subscriber;

(a) desires to make any alteration in any nomination made by the subscriber;

(b) has acquired a family (in cases where the subscriber has made no nomination in favour of his family under the rules).

13.2 Subscriber should satisfy themselves as to the correctness of the annual statement and errors should be brought to the notice of the Finance Officer within six months from the date of receipt of the statement. 13,3 The Finance Officer shall, if required by a subscriber, once, but not more than once in a year, inform the subscriber of the total amount standing to his credit in the Fund at the end of the last month for which his account has been written up.

14. Investment of Fund.

14.1 All sums paid into the Fund under the rules shall be credited in the books of the University, to an account named "General Provident Fund Account of the University......" A deposit account shall be opened in such Scheduled Bank....... as the University may decide upon from time to time to be operated in such manner as the Board of Management may direct. The balance of the Fun3, after reserving suitable amounts for current needs, shall be invested in the National Savings Certificates and/or other investment covered by Section 20 of the Indian Trusts Act of 1882-as soon as possible after monthly accounts are closed. The interest received from the above investments shall be credited as receipts in the revenue account of the University.

14.2 Sums of which payment has not been taken within six months after they become payable under these rules shall be transferred to "Deposits" at the end of the year and treated under the ordinary rules relating to deposits. 15. Relaxation of the provisions of the rules in individual case. (c) the weightage of service shall not entitle the employee to any notional fixation of pay for the purposes of calculating pension and gratuity. This sub-rule shall not apply to on employee who retires from the University service for being subsorbed permanently in autonomous body or public sector undertaking. 21. Commutation of Pension An employee shall, subject to the conditions specified below be allowed to commute for lump sum payment of a fraction not exceeding one third of his pension granted to him:

(i) No commutation shall be sanctioned without the medical certificate of competent medical authority as may be prescribed by the Board, except in the cases of employees retiring on compensation pension, superannuation or retiring pension (including those on absorption in or under a Corporation or autonomous body and elect to receive monthly pension) provided the application for commutation is made within a year of the date of retirement.

(ii) The lump sum payable on commutation shall be calculated in accordance with the table of value prescribed by Government of India for its employees and application to the applicant on the date on which the commutation becomes absolute.

(iii) The commutation of pension shall become absolute on the date of receipt of application, in the prescribed ate.

(iv) The reduction in the amount of pension on account of commutation shall be operative from the date of receipt of the amount of commuted value of pension or at the end of three months after issue of authority by the Finance Officer for the payment of commuted value of pension, whichever is later.

22. Such University pensioners who will complete 15 years from their respective dates of retirement will have their commuted portion of pension restored.

23. University employees who get themselves absorbed under Central Public Sector Undertakings/ autonomous bodies and have received / or opt to receive commuted value of 1 /3rd of pension as well as terminal benefits equal to the commuted value of balance amount of pension left after commuting 1/3rd of pension are not entitled to any benefit underRule 22as they cease to be University pensioners.

24. Each pensioner, who is eligible as inRule 22above, is required to apply in the prescribed form, duly completed, to the Finance Officer of the University who will restore the commuted portion of pension if the commuted amount has been mentioned in the Pension Payment Order and will also pay the arrears, if any. SECTION III GRATUITY 20.1 An employee who has completed five years of qualifying service in the University and has become eligible for service gratuity or pension under such Rules 18.1 and 18.2 as well as temporary employee who retired on superannuation or on invalidation after rendering 10 years of service and had become eligible for pension, shall on his retirement be granted in addition Retirement gratuity in accordance with the scale indicated inRule 26 In the event of his demise, this gratuity shall be payable to the nominee or nominees of the deceased in the manner prescribed (vide form II and 11 A). No gratuity shall be payable on resignation from the service of the University or dismissal or removal from it for misconduct, insolvency or inefficiency not due to age. 20,2 If there is no such nomination or if the nomination made does not subsist the gratuity shall be paid in the manner indicated below :

(a) If there are one or more surviving members of the family as in the following sub-clauses (aa), (bb), (cc) and (dd) to all such members in equal shares: (aa) wife and wives, in the case of a male employee. (bb) husband in the case of female employee; (cc) sons including step sons and adopted sons; (dd) unmarried daughters including step daughters and adopted daughters. (a) If there are no such surviving members of the family as in Clause (a) above, but there are one or non members as in the following sub-clauses (aa), (bb), (cc), (dd), (ee), (ff) and (gg) to all such members in equal shares: (aa) widowed daughters including step daughters and adopted daughters. When the Board of Management is satisfied that the operation of any of these rules causes or is likely to cause undue hardship to a subscriber the Board may notwithstanding anything contained in these rules, deal with the case of such subscriber in such manner as may appear to be just and equitable. 16. While applying the rules to the employees of the University, the clarifications or ruling given by "Government ' of India" relating to GPF (Central Services) Rules, 1960 will be taken into consideration. 17. Forms for (a) Application for advances/part final withdrawal / Final payment of balances in the Provident Fund (b) Sanctions for withdrawals (c) Conversion of an advance into a final withdrawal (d) General Index Register (e) Provident Fund Ledger Folio (f) Broad sheet of GPF etc. shall be in such form as may be prescribed by the Board of Management. SECTION II PENSION 18.1 Every person governed by the provisions of this Section of Appendix 'A' shall be entitled to a pension according to the rules provided hereinafter.

18.2 Subject to such conditions as may be applicable to the categories of pension set out below, no person shall be eligible for pension unless he has put in a minimum often years qualifying service in the University, provided that the minimum age after which service counts for pension shall be eighteen years. In case the qualifying service falls below ten years, gratuity shall be admissible as calculated at a uniform rate of half month's emoluments for every completed six monthly period of service. Temporary employees who retired on superannuation or permanently incapacitated for further service by the appropriate medical authority after rendering 10 years of service shall be eligible for pension on the same scale as admissible to those in permanent employment. 19.1 Subject to the minimum qualifying service, an employee shall be eligible for one or other of the following classes of pensions, depending upon the circumstances of the cases:-

(a) Compensation Pension:- If an employee is discharged owing to the abolition of the permanent post and it is not possible to provide him with alternate employment or when a lower post is offered but not accepted by him, he shall be granted a compensation pension on the scale prescribed in Rule 20below,

(b) Invalid Pension:- An invalid pension shall be granted to an employee, on retirement from the service of the University for permanent physical or mental disability incapacitating him for further service, if certified by the competent Medical Authority as may be prescribed by the Board of Management, on the scale prescribed in Rule 20below. In respect of an employee who retires on invalid pension, the amount of invalid pension shall not be less than the amount of the family pension under sub-rule 32.9 of Family Pension of this Appendix.

(c) Superannuation Pension:- A Superannuation pension shall be granted to an employee who is retired from service on his attaining the age of retirement.

(d) Retiring Pension:- A retiring pension shall be granted to an employee who is permitted to retire after completing twenty years of qualifying service or retired prematurely in advance of the age of superannuation. Provided that in the event of retirement after twenty years of qualifying service but before the completion of the age of superannuation the employee concerned shall give in this behalf a notice in writing to the Registrar at least three months before the date on which he wishes to retire.

20.1 An employee eligible for pension under any of the categories mentioned above shall be granted on retirement, after completing qualifying service of not less than thirty years monthly pension calculated at 50 percent of the average emoluments subject to a minimum of Rs. 375 p.m. and maximum of Rs. 4,500 p.m. In the case of employees who at the time of retirement have rendered qualifying service of 10 years or more but less than 33 years the amount of their pension will be such proportion of the maximum admissible pension as the qualifying service rendered by them bears to the maximum qualifying service of 33 years. 20.2 In the case of voluntary retirement after the completion of twenty years, weightage up to five years will be added to the qualifying service of the official provided that:

(a) the total qualifying service including the weightage does not exceed 33 years;

(b) the period does not go beyond the date of normal superannuation of the official;

(bb) father including adoptive parents in the case.

(cc) in other of individuals whose personal law permits adoption.

(dd) brothers below the age of eighteen years including step brothers;

(ee) unmarried sisters and widowed sisters including step sisters;

(ff) married daughters; and (gg) children of pre-deceased son.

NOTE I The right of a female member of the family, or that of a brother, of an employee who dies while in service or after retirement, to receive the share of gratuity shall not be affected if the female member marries or re-marries or the brother attains the age of eighteen years, after the death of the employee and before receiving her or his share of the gratuity.

NOTE 2 Where gratuity is granted under this rule to a minor member of the family of the deceased employee, it shall be payable to the guardian on behalf of the minor. NOTE 3 Where an employee dies while in service, or after retirement without receiving the amount of gratuity, and-

(a) leaves behind no family; or

(b) has made no nomination; or

(c) the nomination made by him does not subsist; the amount of death-cum-retirement gratuity payable to him under this rule shall lapse to the University.

26. The amount of Retirement gratuity shall be one fourth of the emoluments of an employee for each completed six monthly period of qualifying service subject to a maximum of 16 1,2 times the emoluments. Provided that in no case it shall exceed Rs. 1,00,000. Provided further that the amount of Retirement gratuity, finally calculated should be rounded off to the next higher rupee.

27. RESIDUARY GRATUITY If an employee who has become eligible for a pension or gratuity dies within a period of five years after he retires from the service of the University, including compulsory retirement as a penalty and the sums actually received by him at the time of death on account of such pension together with the gratuity granted under the above provisions and the commuted value of any portion of the pension commuted by him are less than the amount equal to twelve times the emoluments, a gratuity to the deficiency shall be granted to the person or persons nominated by him.

28. DEATH GRATUITY In the event of death in harness, the Death Gratuity shall be admissible at the following rates: Length of Service Rate of Gratuity.

1. less than one year 2 times of emoluments

2. one year or more but 6 times of emoluments less than five years

3. five years or more but 12 times of emoluments less than 20 years

4. 20 years or more . Half the emoluments for every completed six months period of qualifying service subject to maximum of 33 times emoluments provided that the amount of Death Gratuity shall in no case exceed one lakh rupees.

29. The emoluments for the purpose of Retirement gratuity under Rules 26to 28 shall be reckoned in accordance with sub-clause (b) of Clause 3 of Statute 22 provided that if the emoluments of an employee has been reduced during the last ten months of his service otherwise than as a penalty, average emoluments as referred to in sub-clause (e) of clause 3 of Statute 22 shall be treated as emoluments. 30. TEMPORARY EMPLOYEES WITH LESS THAN TEN YEARS OF SERVICE 30.1 Terminal Gratuity A temporary employee who retires on superannuation or is declared invalid for further service before completion of 10 years of service or is discharged on account of retrenchment will be eligible for a gratuity at the rates indicated below:- Length of service Terminal Gratuity admissible 5 years and above but less than 10 years half the amount of pay for each completed year of service Provided that the service is continuous and satisfactory.

Provided that where the service rendered by the employee is not held to be satisfactory, by the authority competent to appoint and such authority may be order and for reasons to be mentioned therein, make such reduction in the amount of gratuity as it may consider proper. Provided also that the amount of terminal gratuity payable under this sub-rule shall not be less than the amount which the employee would have got as a matching University's Contribution to Provident Fund, if he were the member of Contributing Provident Fund Scheme from the date of his continuous temporary service, subject to the condition that the matching contributions shall not exceed 8 per cent of his pay. 30.2 Provided further, in the case of compulsory retirement as a disciplinary measure, the rate of gratuity payable in his case shall not be less than two thirds of pay, in no case exceeding the rate specified for corresponding continuous service, 30.3 DEATH GRATUITY The family of a temporary employee, (with less than 10 years service) who dies while in service will be eligible for a death gratuity on the same scale and subject to the conditions as laid down in Rule 28 No gratuity shall be admissible under this rule to an employee who is re-employed after retirement on superannuation or retiring pension. NOTE For the purpose of this rule.

(a) 'Pay' will mean only basic pay. It will not include special pay, personal pay and other emoluments classed as pay. In case the employee concerned was on leave with or without allowance, pay for this purpose will be the pay which he would have drawn had he not processed on such leave.

SECTION IV FAMILY PENSION

1. The Family Pension Scheme as detailed below will be applicable to regular employees in pension able service-temporary or permanent.

2, It will be administered as below:- For those who opt. for G.P.F. cum-Pension-cum-Gratuity Scheme, the following provisions will apply. 32.1 The family pension, the amount of which shall be determined in accordance with the Table below sub-rule 32,9 will be admissible to the family of the deceased in case of death of the employee while in service, or after retirement from service and on date of death, the retired officer was in receipt of pension. In case of death while in service, the employee should have completed a minimum period of one year of continuous service or before completion of one year of continuous service, the deceased employee was medically examined and found fit by the appropriate medical authority immediately prior to his appointment. NOTE Continuous service mean service rendered in a temporary or permanent capacity in a pensionable service and does not include (1) period of suspension, if any, and (2) period of service rendered before attaining the age of 18 years.

32.2 'Family' for purpose of this scheme will include the following relatives of the employee:

(a) wife in the case of male officer;

(b) husband in the case of female officer;

(c) son, who has not attained the age of 21 years; (d) unmarried daughter who has not attained the age of 30 years.

NOTE: . (i) (c) and (d) will include children adopted legally before retirement but not include son or daughter born after retirement. :

(ii) Marriage after retirement will not be recognised for the purpose of the scheme. 32.3 The pension will be admissible:-

(a) In the case of widow/widower upto the date of death or remarriage whichever is earlier;

(b) In the case of a minor son until he attains the age of 21 years;

(c) In the case of unmarried daughter until she attains the age of 30 years or marriage which ever is earlier. Provided that if the son or daughter of an employee is suffering from any disorder or disability of mind or is physically crippled or disabled so as to render him or her unable to earn a living even after attaining the age of 21 years in the case of son and 30 years in the case of daughter, the family pension shall be payable to such son or daughter for life subject to the following conditions, namely:

(i) If such son or daughter is one among two or more children of the employee, the family pension shall be initially payable to the minor children in the order set out in item (c) of sub-rule 32.4 of this rule until the last minor child attains the age of 21 or 30, as the case may be, and thereafter the family pension shall be resumed in favour of the son or daughter suffering from disorder or disability of mind or who is physically crippled or disleled and shall be payable to him/her for life;

(ii) If there are more than one such son or daughter suffering from disorder or disability of mind who are physically cripped or disabled, the family pension shall be paid in the following order, namely;

(a) firstly, to the son, and if there are more than one son, the younger of them will get the family pension only after the life time of the elder:

(b) secondly, to the daughter, and if there are more than one daughter, the younger of them will get the family pension only after the life time of the elder.

(iii) the family pension shall be paid to such son or daughter through the guardian as if he or she were a minor;

(iv) before, allowing the family pension for life to any such son or daughter, the sanctioning authority shall satisfy that the handicap is of such a nature as to prevent him or her from earning his or her livelihood and the same shall be evidenced by a certificate obtained from a medical officer not below the rank of Civil Surgeon setting out as far as possible the exact mental or physical condition of the child;

(v) The person receiving the family pension as guardian of such son or daughter shall produce (i) every three years a certificate from a medical officer not below the rank of Civil Surgeon setting out, as for he or she continues to suffer from disorder or disability of mind or continue to be physically crippled or disabled, (ii) every month a certificate (a) that the beneficiary has not started his/her livelihood (b) in case of daughter that she has not yet married, as the case may be. Where a deceased employee is survived by more than one widow, the pension will be paid to them in equal shares. On the death or re-marriage of widow, her share of pension will become payable to her eligible minor child. If at the time of her death/ re-marriage a widow leaves no eligible minor child, the payment of her share of pension will cease. Where the deceased employee is survived by a widow but has left behind an eligible minor child from another wife, the eligible minor will be paid the share of the pension which the mother would have received if she had been alive at the time of the death of the employee.

32.4 (a) Except as provided in notes (1) and (2) below sub-rule

32.3 the family pension shall not be payable to more than one member of the family at the same time.

(b) If a deceased employee or pensioner leaves behind a widow or widower the family pension shall become payable to the widow or widower, failing which to the eligible child.

(c) If sons and unmarried daughters, are alive, unmarried daughters shall not be eligible for family pension unless the son attains the age of eighteen years and thereby become ineligible for the grant of family pension,

32.5 In the event of re-marriage or death of widow/ widower the pension will be granted to the minor children through their natural guardian. In disputed cases, however, payments will be made through a legal guardian. 32.6 When both husband and wife are employees and one of them dies while in service or after retirement, the family pension in respect of the deceased is payable to the surviving husband/wife and in the event of the death of husband or wife the children of the deceased couple will be granted two family pensions in respect of the deceased parents subject to the limits specified below:

(a) (i) if the surviving child or children is or are eligible to draw two family pensions and if both or one of the family pension is at the higher rates mentioned in sub-rule 32.9(b) below, the amount of both the pension shall be limited to Rs. 2,500 p.m. (ii) if both the family pensions are payable at the lower fates mentioned in sub-rule 32.9(a) below, the amount of two pensions shall be limited to Rs. 1250 p.m. 32.7 Family pension admissible under these rules shall not be granted to a person who is in receipt of family pension or is eligible therefore, under any other rules of the Central or a State Government and/or public sector undertaking/autonomous body/local Fund under the Central or State Government. 32.8 The amount of family pension shall be fixed at monthly rates and be expressed in whole rupees and where the family pension contains a fraction of a rupee it shall be rounded off to the next higher rupees, provided in no case a family pension in excess of the maximum prescribed shall be allowed. 32.9 (a) Under the scheme, the family pension of the deceased shall be entitled to a family pension the amount of which shall be determined in accordance with the table below :- TABLE
Pay of the employee

(b)(i) In the event of the death of an employee while in service after having rendered not less than seven years continuous service, the rate of family pension payable to the family shall be equal to 50% of the pay last drawn or twice the family pension admissible under sub-clause

(a) whichever is less and the amount so admissible shall be payable from the date of death of the employee, for a period of seven years or up to the date on which he would attain the age of 63 years had he survived whichever period is less.

(ii) in the event of the death-after retirement the family pension at enhanced rates shall be payable up to the date on which the employee would have attained the age of 65 years had he survived, or for seven years whichever period is less but in no case the amount of family pension shall exceed the pension sanctioned to the employee at the time of retirement. However, in cases where the amount of family pension admissible as per the sub-clause (a) above exceeds the pension sanctioned at the time of the retirement, the amount of family pension sanctioned under this sub-clause shall not be less than that amount. The pension sanctioned at the time of retirement shall be the pension inclusive of any portion which may have been commuted before death. NOTE 'Pay' for the purpose of sub-rule 32.9 shall mean (i) the emoluments as defined, in Statute 23 or (ii) the average emoluments as defined in Statute 23 if the emoluments of the deceased employee have been reduced during the last ten months of his service otherwise than as penalty. 32.10 All employees entitled to the benefit of family pension shall be required to furnish details of their 'family' as defined in sub-rule32.2 above i.e. the date of birth of each member with his/her, relationship with employee, in Form III. This statement shall be countersigned by the Registrar and pasted in the service record of the employee, The employee will thereafter be required to keep the statement up to date. Addition and alterations in this statement will be made by the Registrar from time to time on receipt of information from the employee concerned.

32.11 In cases where death occurs while in service the Registrar on receiving information of death of an employee while in service shall send a letter as prescribed in Form IV to the family of the deceased and ask for necessary documents mentioned therein. On receiving the documents the Registrar shall table necessary action to -sanction the pension to the eligible member of the family. SECTION V EXTRAORDINARY PENSION

33.1 The grant of disability pension, compensation in lieu of disability pension, consolidated extraordinary family pension may be sanctioned by the Board of Management on the advice of an ad hoc committee when an employee sustains injury or dies as a result of an injury or is killed. In making the award the Board of Management will take into consideration the degree of the fault of contributory negligence on the part of an employee who sustains injury or dies as a result of an injury or is killed.

33.2 The said ad hoc committee shall consist of five members, four appointed by the Board of Management from amongst themselves and fifth member will be the representative from the Ministry of Finance, Government of India.

33.3 The amount payable will be at the same rates and on the same conditions as laid down by Government of India CCS (Extraordinary Pension) Rules as amended from time to time. 33.4 When a claim for any disability pension or extraordinary family pension arises it should be placed before the Board of Management through Registrar with the following documents:
(a) a full statement of circumstances in which the injury was received, the disease was contacted or the death occurred;

(b) the application for disability pension or extraordinary family pension as the case may be in the form prescribed.

(c) In the case of injured member of staff a medical report or in the case of deceased member of staff a medical report in the form prescribed. In the case of deceased member of the staff a medical report as to the death or reliable evidence as to the actual occurrence of the death if the member of the staff lost his life in such circumstances that a medical report cannot be secured.

APPENDIX 'B Contributory Provident Fund-cum-Gratuity Scheme:

(1) The employees who opt for the Contributory Provident Fund-cum-Gratuity Scheme will be subject to the Contributory Provident Fund Rules as contained below.

(2) Gratuity admissible under the Scheme, will however, be at the same rate and on the same conditions as laid down in Appendix A, section III of General Provident Fund-cum -Pension-cum-Gratuity Scheme. CONTRIBUTORY PROVIDENT FUND RULES 1. Application of Rules These rules shall apply to all the employees of the University, both academic and non-academic except the following:-

(a) Persons appointed against purely temporary vacancies, part-time servants and daily wages staff who are not entitled to the benefit of the fund under their conditions of service.

(b) Employees of the Central Government or any State Government who may be serving with the University on Foreign Service Terms arid In respect of whom the University pays leave and pension contributions, unless any decision to the contrary is taken at the time of their appointment.

(c) Employees appointed on contract and where conditions of service are laid down in the terms of contract provided that a person who is initially appointed on contract and is subsequently made permanent employee of the University shall be entitled to the benefits of the Fund if the retirement benefits received by him in respect of his contract period are paid back to the University.

NOTE: (i) A person retired from any civil or military department of the Central Government or from services of any local funds administered by Government or from any other institution may on re-employment in the University be admitted to the fund by the University subject to such instructions as may be issued from time to time.

(ii) For the purpose of these Rules, emoluments means pay leave salary or subsistence grant and includes :

(a) Special pay (b) Personal pay . (c) Dearness pay appropriate to pay leave salary or subsistence grant if admissible. Up to 31-12-85 and for those who draw pay in pre- revised scales of 1986. (d) Any wages paid by the University to employees not remunerated by fixed monthly pay. (c) Any remuneration of the nature of pay received in respect of foreign service. 2. Transfer of an employee from a Central Government Corporate owned or controlled by Government or an autonomous organisation. If an employee admitted to the benefits of the Fund was previously subscriber to any other Contributory Provident Fund, the amount of his subscription and the employees' contribution in CPF together with interest thereon shall be transferred to his credit in the Fund with the consent of the body. 3. Nominations A subscriber shall at the time of joining the fund send to the Finance Officer, a nomination in the manner provided in role 1 of section I Appendix 'A' to this Statute. 4. Subscriber's Account An account shall be opened in the name of each subscriber, in which shall be credited : (i) The subscriber's subscriptions; (ii) Contribution made under rule 8by the University to this account; (iii) Interest as provided by rule 9on subscriptions; (iv) Interest as provided by rule 9on contributions; (v) Advances and withdrawal from the fund; 5. Conditions of subscriptions The conditions of subscriptions will be governed as provided in rule 4of section I of Appendix 'A' to this Statute. 6. Rates of subscription 6.1 The amount of subscription shall be fixed by the subscriber himself subject to the following conditions namely; 6.1.1 It shall be expressed in whole rupees; 6.1,2, It may be any sum, so expressed not less than 1/3 per cent of his emoluments and not more than his emoluments. 6.2 For the purpose of this rule, the emoluments of a subscriber shall be determined as provided in sub-rule 3.2.1, 3.2.2ofrule 5 of section I of Appendix 'A' to this Statute. 6.3 The amount of subscription so fixed may be (a) enhanced twice during the course of the year or (b) reduced once at any time during the course of a year and (c) reduced and enhanced as aforesaid provided that when the amount of subscription is so reduced it shall not be less than the minimum prescribed under rule 6.1.2. Provided further that if a subscriber is on leave without pay or leave on half pay for part of calendar month and he has elected not to subscribe during such leave the amount of subscription payable shall be proportionate to the number of days spent on duty including leave, if any. 7. Realisation of subscriptions. The realisation of subscriptions shall be governed as provided in rule 5A of section I of Appendix 'A' to this Statute. 8. Contribution by the University. 8.1 The University shall with effect from the 31st March of each year make a contribution to the account of each subscriber. 8.1.1 Provided that if a subscriber quits the service or dies during a year contribution shall be credited to his account for the period between the close of the preceding year and the date of the casualty. 8.1.2 Provided that no contribution shall be payable in respect of any period for which the subscriber is permitted under the rules not to, or does not subscribe to the Fund. 8.1.3 Provided that if, through oversight or otherwise the amount subscribed is less than the minimum subscription payable by the subscriber under rule 6if and the short subscription together with the interest accrued thereon is not paid by the subscriber within such time as may be specified by the officer competent to sanction an advance for the grant of which special reasons are required under rule 10the contribution payable by the University shall be equal to the amount actually paid by the subscriber or the amount normally payable by University, whichever is less, unless, the University in any particular case, otherwise directs. 8.2 The contribution shall be 8 per cent of the subscriber's emoluments drawn on duty during the year or period as the case may be. 8.3 Should a subscriber elect to subscribe during leave, his leave salary for the purpose of this rule, be deemed to be emoluments drawn on duty. 8.4 The amount of contribution payable shall be rounded to the nearest whole rupee (fifty paise or more counting as the next higher rupee). 8.5 The amount of contribution payable in respect of a period of foreign service shall unless it is recovered from the foreign employer be recovered by the University from the subscriber. 8.6 Should a subscriber elect to pay arrears of subscriptions in respect of a period of suspension, the emoluments or portion of emoluments which may be allowed for that period or reinstatement, shall for the purpose of this rule, be deemed to be emoluments drawn on duty. 8.7 If a subscriber is on duty out of India the emoluments which he would have drawn had he been on duty in India shall, for the purpose of this rule be deemed to be emoluments drawn on duty. 9. Interest The University shall pay to the credit of the account of each subscriber interest as provided inrule 6of section I of Appendix 'A' to this Statute. 10. Advance from the Fund Advances from the fund and recovery thereof shall be governed as provided in rule 7of section I of Appendix 'A' to this Statute. 11. Withdrawal from the Fund Withdrawal from the fund may be sanctioned, by the Vice-Chancellor or any other officer to whom the power has been delegated in this regard subject to the conditions specified in rule 8 of section I of Appendix 'A' to this Statute. 12. Conversion of an Advance into a Withdrawal. A subscriber who has already drawn or may draw in future an advance under rule 10for any of the purposes specified in sub-clause(a),sub-clause(b) or sub -clause (c) of clause B of rule 8.1 of section I of Appendix A to this Statute, may convert, at his discretion by written request addressed to the Vice-Chancellor or sanctioning officer the balance outstanding against it into a final withdrawal on his satisfying the condition laid down in rule 11, 13.1 Final withdrawal of accumulations in the fund. The final payment of the amount standing to the credit of the subscriber shall become payable in the circumstances stated in rules 9,10and11of section I of Appendix 'A' to the Statute. 13.2 When a subscriber other than the one who is appointed on contract or one who has retired from service and is subsequently re-employed is transferred without any break to the service under a body corporate owned Controlled by Government or an autonomous organisation registered under the Societies Registration Act, 1960-, the amount of subscriptions and the Government contribution together with interest thereon shall be transferred to his new Provident Fund Account, if the subscriber so desires and the concerned organisation agrees to such transfer. The transfer shall include cases of resignation from service in order to take up appointment under a body corporate owned or controlled by Government or an autonomous organisation registered under the Societies Registration Act, 1960-without any break and with proper permission of this University. Time taken to join the new post shall not be treated as a break in service if it does not exceed the joining time admissible. 14. Deductions Subject to the condition that no deduction may be made which reduces the credit by more than the amount of any contribution by the University with interest thereon credited under rules 8 and9before the amount standings to the credit of a subscriber in the Fund is paid out of the fund, the Vice-Chancellor may direct the deduction therefrom any payment to the University of-

(a) all amount representing such contribution and interest if the subscriber is dismissed from service due to misconduct, insolvency or inefficiency. Provided that where the Vice-Chancellor is satisfied that such deduction would cause exceptional hardship to the subscriber he may, by order, exempt from such deduction and amount not exceeding two-third of the amount of such contribution and interest which would have been payable to the subscriber. If he had retired on medical grounds; provided further that if any such order of dismissal is subsequently cancelled the amount so deducted shall on his reinstatement in the service be replaced to his credit in the Fund:

(b) All amounts representing such contribution and interests if the subscriber within five years of the commencement of his service as such, resigns from the service or ceases to be an employee under University otherwise than of reason of death, superannuation or declaration by a competent medical authority that he is unfit for further service, or the abolition of the post or the reduction of establishment;

(c) Any amount due from the subscriber under liability incurred by the subscriber to the University.

NOTE (a) For the purpose of this rule the period of five years shall be reckoned from the commencement of the subscriber's continuous service under the University.

(b) Resignation from service with proper permission to take up appointment in another University without break in service will not constitute resignation of service for the purpose of this rule. 15. Deposit linked insurance scheme The payment under deposit linked insurance scheme shall be governed as provided in rule 12of section I of Appendix 'A' to this Statute. 16. Manner of payment of amount in the fund 16.1 When the amount standing to the credit of a subscriber the Fund, or the balance thereof after any deduction under rule 14becomes payable, it shall be duty of the Finance Officer after satisfying himself, when no such deduction has been directed under that rule, that no deduction is to be made to make payment on receipt of a written application as provided in sub-rule 16.3. 16.2 If the person to whom, under these rules any amount is to be paid is a lunatic for whose estate a manager has been appointed in thin behalf under the Indian Lunacy Act IV of 1912 the payment will be made to such manager and not to the lunatic. Provided, that where no manager has been appointed and the person to whom the sum is payable is certified by a Magistrate to be a lunatic, .the payment shall under the orders of the Collector, be made in terms of sub-section (1) of section 95 of the Indian Lunacy Act, 1912, to the person having charges of such lunatic and the sanctioning authority in the University shall pay only the amount which he thinks fit, to the person having charge of the lunatic and the surplus, if any, or such part thereof, as he thinks fit, shall be paid for the maintenance of such members of the lunatic family as are dependent on him for maintenance. 16.3 Any person, who desires to claim under this rule shall send a written application in that behalf to the Finance Officer. Payment of amounts withdrawn shall be made in India only. The persons to whom the amounts are payable shall make their own arrangements to receive payment in India. NOTE When the amount standing to the credit of a subscriber has become payable under rule 13, the Finance Officer, shall effect prompt payment of that portion of the amount standing to the credit of a subscriber in regard to which there is no dispute or doubt, the balance being adjusted as soon after as may be. 16.4 Payments of the amount withdrawn shall be made immediately. The persons to whom the amounts are payable shall make their own arrangements to receive payment in India. 17. Investment of fund The deposits shall be credited to the account named 'Contributory Provident Fund Account' of the University, as soon as possible after the monthly accounts are closed. The balance in the fund shall be kept and invested as provided in rule 14of section I of Appendix 'A' of this State. 18. Statement of Accounts
The Statement of the account to the credit of each subscriber shall be furnished to him in the manner provided in rule 13of section I of Appendix 'A' to this Statute. 19. General Clarification or ruling given by Government of India relating to C.P.F. Rules (India) 1962 will be taken into consideration while applying these rules to the employees of the University, 20. Relaxation of the provision of rules in individual cases. When the Board of Management is satisfied that the operation of any of these rules is likely to cause undue hardship to a subscriber, the Board of Management may, notwithstanding anything contained in these rules deal with the cases such subscriber in such manner as may appear to be equitable.

21. Forms for

(a) application for advances part final withdrawal Final Payment of Balance in the CPF

(b) sanction for withdrawals

(c) conversion of advances into withdrawals

(d) general index register

(c) Provident Fund Ledger Folio

(f) Broad Sheet of CPF

(g) Register of Final Payment cases etc. shall be in such form as may be prescribed for General Provident Fund under Appendix A to section 1-

24 Seniority Lists

[ (1) Whenever, in accordance with these Statutes, any person is to hold an office or be a member of an authority of the University by seniority, such seniority shall be determined according to length of continuous service of such person in his grade, and in accordance from time to time, determine.]

25 Date of submission of Annual Report
The Annual Report of the University for a financial year prepared in accordance with the section 28-of the Act shall be submitted to the Visitor before December 31, following.]

26 Ordinance How made

[ (1) All ordinances from the date of commencement of this Statute shall be made by the Board of Management.

(2) The first Ordinances made under sub-section (2) of section 26-may be amended or repealed at any time by the Board of Management provided that no Ordinance shall be made or amended or repealed, on any matter, affecting the academic functioning of the University, except after consultation with the Academic Council, or unless the draft of such Ordinances has been proposed by the Academic Council; Provided further that if the Board of Management considers any amendment necessary to a draft Ordinance proposed by the Academic Council, it may return the draft Ordinance with the suggested amendment to the Academic Council for reconsideration. If the Academic Council does not accept the suggestions for amendment, the Board may finalise the Ordinance after taking the views of the Academic Council into consideration.

(3) Every Ordinance made by the Board of Management shall come into effect immediately.

(4) All Ordinances made by the Board of Management shall be submitted to the Visitor within three weeks from the date of its adoption. The Visitor may, within four weeks of the receipt of any Ordinance, inform the University about his objection, if any, to that Ordinance, and direct that its operations shall remain suspended until he has had an opportunity of exercising his power of disallowance. The Visitor may after receiving the comments of the University, either withdraw his order of suspension or disallow the Ordinance, and his decision shall be final.]

27 'Regulations How Made':

- (1) The authorities of the University may make Regulations consistent with this Act, the Statutes and the Ordinances,
(a) laying down the procedure to be observed at their meetings and the number of members required to form a quorum;

(b) providing for all matters which are required by this Act, the Statutes or the Ordinances to be prescribed by Regulations;

(c) providing for all such matters as are necessary to be provided by Regulations for the functioning of such authorities or committees appointed by them.

(2) Every authority of the University may make Regulations providing for notice for the meetings to be given to its member; the manner in which the business at any meeting shall be conducted; and the manner in which the record of any proceedings of the Meeting are kept.

(3) The Board of Management shall have the power to amend or annul, any regulation which is not consistent with the provisions of this Act, the Statutes and the Ordnances.]

FORM 1 FORMS OF NOMINAITON FORM 2 FORM

FORM 2A FORM

FORM 3 DETAILS OF FAMILY

FORM 4 FORM OF FAMILY PENSION

Footnotes:

1. 21-5-1985 - See Gaz. of India, 16-9-1985, Pt. II. S. 3(ii), Ext., p. 2 (No. 450).

3. Inserted proviso in sub-section(2) of section 3 by The Indira Gandhi National Open University (Amendment) Act, 1997 dated August 29, 1997

4. Inserted after the words"whole of India" in section 6 by The Indira Gandhi National Open University (Amendment) Act, 1997 dated August 29, 1997