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Sayed Maqsood Ahmed   23 November 2023

adhoc committee members can conduct meeting and write its minites

dear learned advocates

I have one question: Do the adhoc committee members of a housing society conduct a meeting for any day to day functioning and urgent major repairs and urgent financial decisions and prepare its minutes of the meeting.

kindly advice

Best regards


 3 Replies

T. Kalaiselvan, Advocate (Advocate)     24 November 2023

The adhoc committee can decide in a meeting about the expenses towards immediate minor repairs and exigencies. 

It can record the minutes of the meeting in the minutes book 

Sayed Maqsood Ahmed   24 November 2023

Many thanks sir

Have a nice day ahead

Best wishes and regards 

Sanskriti Tiwari   24 November 2023

Ad hoc committees within a housing society often convene meetings to address day-to-day functioning, urgent repairs, and financial decisions. These committees are typically formed to tackle specific issues or tasks that require immediate attention or specialized expertise beyond the scope of the general body. Their responsibilities encompass various crucial aspects of the society's management.

Meetings conducted by ad hoc committees serve as platforms to discuss pressing matters such as emergency repairs, financial decisions that can't wait for regular sessions, or urgent maintenance requirements. They act swiftly to address these issues to ensure the smooth functioning and upkeep of the housing society.

Moreover, these committees are tasked with documenting the discussions, decisions, and action points taken during these meetings. The preparation of minutes is vital as it serves as an official record of what was discussed, agreed upon, and the action plan decided upon during the meeting. These minutes ensure transparency, accountability, and provide a reference point for future actions or decisions.

The efficiency and effectiveness of these ad hoc committee meetings play a crucial role in maintaining the infrastructure, financial stability, and overall well-being of the housing society. They serve as a proactive measure to handle urgent matters promptly while ensuring that due process, consensus, and documentation are adhered to in the decision-making process.

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