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VENKATESH IYER   11 October 2022

Duplicate issue of share certificate in housing society

A member of housing society has asked for duplicate share certificate after doing the necessary procedure


while issuing duplicate share certificate which name has to appear in front side of the share certifiate

the present member or the original member?


 2 Replies

Rama chary Rachakonda (Secunderabad/Highcourt practice watsapp no.9989324294 )     12 October 2022

Issuing a duplicate housing society share certificate

  1. File an FIR to the local police station, registering a report that the original share certificate has been lost, misplaced or stolen. Retain the copy of FIR acknowledged by the Police.
  2. Send a written application to the society stating that the original has been lost, misplaced, stolen (is not traceable) and request the society to issue a duplicate share certificate. Also, attach the acknowledged copy of the FIR with the application.
  3. Submit an indemnity bond of Rs 200 to the society, indemnifying the society of all cost/ results of issuing a duplicate share certificate. The Indemnity Bond should be duly notarized and attached along with the application and FIR copy.
  4. Once the society receives the application, it is placed before the managing committee in the next general body meeting. In the same meeting, the society examines the application and attached paperwork and approves the request for a duplicate share certificate.
  5. The society puts out the notice on the society’s notice board and also published notices in two local newspapers (with respect to issuing a duplicate share certificate).
  6. The society waits for 15 days for any objections after putting out the notice on the society’s notice board and the advertisement in the newspapers.
  7. If no objections are raised, the society issues a duplicate share certificate to the member. The cost of publishing notices in newspapers has to be borne by the member.
  8. the duplicate certificate must issue as per records existed at that time.

VENKATESH IYER   14 October 2022

what should be the date to be mentioned in the front side of duplicate share certificate


its the duplicate share certificate issue date or the original date when the shares were issued to the first member

for ex---if iam issuing duplicate share certificate today  then the date should be ------14-10-2022  or

the oringial date when the original share certificate were issue-15 years before issue date?


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