Name Change Procedure in Gazette of India (Gazette Notification) 

 1. Affidavit of Change of Name : –

For the Name Change Procedure, first you need to visit a Notary in the District Court of your City. You should ask him to make an Affidavit for Name Change. This Affidavit should be on a stamp paper of Rs.10 or Rs. 20. The details you must mention in the Affidavit are your Previous Name, Current Name, Your Complete Address, Reason for Change of Name.

 Married Women should remember to write these details on Affidavit:

• Current Name with Husband’s Name and Current Postal Address
• Previous Name with Father’s Name and Father’s Postal Address
• Date of Marriage 

Also Read : Sample Affidavit for Change of Name 

2. Newspaper Publication :

The 2nd Step in Name Change Procedure is to get your Change of Name published in 2 Local Leading Newspapers. Please remember to collect at least 10 copies of both Newspapers. These may also be helpful for any other documents in future.

The Newspaper Publication must include the following details :

• Your Previous Name
• Your Current Name (Changed Name)
• Husband’s Name & Date of Marriage (In Case of Married Women)
• Current Address
• Date of Affidavit
• Name of Notary

Also Read : 

• Name Change Advertisement Format for Newspaper
• How to Give Name Change Ad in Newspaper ?

Sample Newspaper Publication for Married Women :

 “ I, Karishma Tiwari married Amit Singh (on 02-03-2015) residing at D-318,La-Place,Hazratganj, Lucknow have changed my name to Karishma Singh vide Affidavit dated 15-02-2015 sworn before Notary Ajay Pratap Singh, Lucknow”

3. Publication of Change of Name in Gazette of India:

The last step is to get your Change of Name published in the Gazette of India. For This Procedure, you will need to send a few documents in an Envelope to the following address : Controller of Publication, Department of Publication, Civil Lines, Delhi-54

The Documents which are to be enclosed in the envelope to be sent to the Controller of Publication are:-

1. Request/Forwarding Letter : This letter shall describe about all the documents enclosed within the Envelope.
2. Specimen for Change of Name (Hard Copy ) : Take a printout of the Name Change Specimen. It should have the signature of applicant and 2 witnesses.
3. Original Affidavit : Affidavit for Change of Name.
4. Original Advertisement : The Newspaper Publication in Original.
5. Specimen for Change of Name (Soft Copy) : Copy the Specimen File(MS Word File) of Change of Name in a CD(Compact Disc).
6. A Postal Order/Demand Draft of Rs.1000 Rs.1100 in the name of Controller of Publication, Department of Publication, Civil Lines, Delhi-54. You will get 4 copies of Gazette Notification in this amount. Please note that the amount of Demand Draft will be increased from 31/03/2017. You can read the article mentioned at the bottom of this page to download the soft copy of the Gazette Notification.
7. Two photographs duly attested by a Gazetted Officer pasted on a plain piece of paper with your New Name typed on it.
8. A certificate duly signed by the applicant declaring that the contents of hard copy and soft copy are similar.
9. An Undertaking duly signed by the applicant which shows his/her old and new name with complete details of father’s / husband’s name with full residential address declaring that the facts stated therein are true & correct to the best of his/her knowledge and belief. For individuals working with Central Government, they will be required to submit Deed for change of name in accordance with the Ministry of Home Affairs 0. M. No. 190016 / 1 / 87-Estt. dated 12/03/1987. In case of Indians who are living abroad, he / she will submit deed duly attested by the respective Indian Embassy / Indian High Commission, in original to this Department.
10. Applicant should also submit a self attested Photo ID proof. Only the applications either submitted personally or sent by Post / Courier will be entertained.

Click on the Link for —> Specimen of Change of Name : Scroll down to the bottom of the Page to see the Specimen.

 Note : Remember that these documents should not be older than 1 Year and you must be over 18 Years of Age for this Procedure.

This Publication in Gazette of India looks like the Picture on the Right can be used as a Supporting Document for Change of Name in almost all Major Indian Documents like :

• Indian Passport
• Pan Card
• Election Card (Voter ID Card)
• Bank Account
• Ration Card

For Married Women applying for Passport :

You need to provide either ‘Annexure D’ i.e., Joint Affidavit or your ‘Marriage Certificate’ as a supporting document for the Change of Name in Indian Passport.

For Any Communication Via E-mail & Phone,

You can get in touch with Controller of Publication :

Email Address : cop-dep@nic.in

Phone Number : (011) 23812527 23810150

You can download the soft copy of the Gazette Notification from egazette Website.

i T TAKES ABOUT rS.1200 AND  1MONTH LONG.fORM A OF 16 SOME pAN card details  need to be filled up such as PAN card .Number ,  Address of th  employer, TANcard No  ansd asdressof  employee be filld u-p. To this extent it resembles Pan CARD.

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Certificates of TDS: Form 16 and 16A

 

 

If you ever find yourself in a situation like this and wondering what to do, just relax. If you are a salaried individual, and have filed your taxes regularly and in time. Just handing over the filed copies of your Form 16 and Form 16 A should do the trick.

Form 16 and 16A are certificates of tax deduction at source that the employers issues to its employees as proof of the TDS.

Section of IT Act that mandates TDS

The Income Tax(IT) Act, 1961 and IT Rules (1962) govern the payment of income tax by all income earning individuals, companies, organizations, associations and trusts as the case may be. Section 203 mandates that the employer shall deduct tax at source and issue certificates in the Forms 16 and 16A to the deductees as a proof of the same.

Form 16A

Like Form 16 is for salaries, Form 16A is a certificate of tax deduction at source (TDS) by an employer which shows the amount of tax deducted at source, nature of payment, and the tax deposited with IT department on income other than salaries. The IT Act stipulates that TDS to be deducted at source on all payments than Rs. 30,000 unless otherwise exempted.

Also TDS is deducted on salaries as per existing Income Tax rate slabs. TDS on all other income such as interest and house rent as applicable. Form 16A shows TDS deductions made and deposited on all other income except salary.

The basic difference between Form 16 and Form 16A is that the former reflects deductions made from salary and the later shows deductions on income other than salary. Form 16 is usually issued annually while the latter is issued quarterly.

What Form 16A consists of…

The Form 16 A certificate is issued by the employers and carries the following:

• Name, TAN and PAN of the employer who deducts tax
• Name, TAN and PAN of the employer who deducts tax
• Amount paid, nature and date of payment
• Receipt No of TDS payment

How Form 16A can be Verified Online

The Income Tax maintains a TDS Reconciliation and Analysis and Correction Enablement System (TRACES) which allows online verification of Form 16A by visiting the following link: https://contents.tdscpc.gov.in/

The employee who wishes to know the details of deduction by his employer can access Form 26 AS at this website by entering the TAN no of employer, his own PAN no, the financial year, certificate no and total amount deducted. In case of any discrepancies, he is advised to contact his employer first.

What is Form 16?

Form 16 is the document or certificate or that Employers in India issue to their salaried employees as proof of TDS. The salaried personnel can then submit the forms while filing Income Tax Returns in India.

Features of Form 16:

Employees working for any employer have to pay tax on their incomes as per IT Act. Form 16 therefore is an important document that helps in the process of filing tax returns:

• Employee can submit this as proof of income in case of IT scrutiny
• If the employee’s income is below Taxable limit, employer may not issue Form
• Definitive Tax Deduction at Source (TDS) Certificate issued to salaried employees
• It is also proof of the salary employees receive
• Contains details of tax paid by Employer on behalf of the Employee
• If Employer deducts TDS, the responsibility to issue it to the employees lies with him
• Corrections can be made on a Form 16
• Only those employers with TAN (Tax Deduction Account Number) can deduct TDS, and issue a Form 16

What does Form 16 consist of?

The Form 16 usually carries details like names and permanent account numbers of the deductor and the deductees, TAN of the employer, acknowledgement about how much tax is paid, detailed breakoff salary like gross and net incomes, Education Cess and surcharges, balance tax refundable to employees or payable by them, tax payment particulars like challan number or cheque/DD number etc.

Why is Form 16 important?

Form 16 is not only a proof of TDS but a document of importance for tax compliance. It is the only document that an employee has to show that he or she has paid tax and can be shown as proof during IT scrutiny. Banks and other lenders also accept it as a valid income proof and treat it as a proof of income at par with salary slip. Companies at their end should also ensure that all details in columns are duly and accurately filled in and the Form 16 is signed by a responsible officeholder of the company.

So now you know how important these two forms are, just remember to collect them from your employer in time and use them to file your taxes by the due date as a responsible taxpayer.