How to register company & what are the required documents?

How did you register your company, and what are the required documents needed?


Step 1: Acquire Digital Signature Certificate (DSC)

The Information Technology Act, 2000 has provisions for use of digital signatures on the documents submitted in electronic form in order to ensure the security and authenticity of the documents filed electronically.

Step 2: Acquire Director Identification Number (DIN)

The concept of a Director Identification Number (DIN) has been introduced for the first time with the insertion of sections 266A to 266G of Companies (Amendment) Act, 2006.

Step 3: Create an account on MCA portal- New user registration @

Step 4: Incorporate or Apply for the company to be registered


List of documents required before submission of a company:


  • Original copy of formal letter issued by ROC regarding availability of Company name

  • DIN of all those directors of a proposed company

  • DSC - Digital Signature Certificate

  • Form-1 for incorporation of a company

  • Form-18 for situation or address of the proposed company

  • Form-32 for particulars of proposed directors, managers and secretary.

Joy Bose


A Private Limited Company is an organizational vehicle to carry on business in a corporate structure. The process of company registration is given under Companies Act, 2013. Recently, MCA has introduced a simplified structure by the amendment in the provision applicable.

Process for Private Limited Company Registration

Step 1: Application of Digital Signature Certificate

Step 2: Reservation of name by making application through “RUN”

Step 3: Drafting of MoA, AoA and other documents

Step 4: Application for Company Registration through e-Form SPICe with SPICe MOA and AOA along with PAN & TAN application

Documents required for registration of Companies are as follows:

  • Passport size photograph of the each Individual as a Director.
  • Self-Attested PAN card copy.
  • Self- Attested Proof of Identity (Voter ID, Passport, Driving License, Aadhar Card)
  • Self – Attested Address proof of the directors and it should be in the name of the Director (Mobile/ Telephone Bill, Electricity Bill, Ration Card, Driving license, Latest Bank Account Statement showing name & address along with last page of transaction with recent activities)
  • Business address proof (Electricity Bill, Telephone Bill, Property Tax Bill) and NO objection Certificate from the owner of the Property is also required.
  • Rent Agreement, if any

Experts at can help you for incorporation of Company in transparent and hassle-free manner at affordable prices.


Are you confused about which Business Model is best suited to you? Do you have a clear Vision and Mission of business but unable to kick start it due to lack of clarity on Business Model? If these are the questions that create trouble for you, then you are at the right platform as this platform will clear your doubts regarding Online Private Limited Company Registration.

An overview of Private Limited Company Registration

Before proceeding, it is imperative to understand what Private Limited Company is all about? Well, Private Limited Company is a corporate legal entity which is popular in India and is undertaken by small businesses privately. It is a legal structure in which the owner’s liability is limited based on shareholdings which is governed by Ministry of Corporate Affairs and is incorporated under Company Act 2013. Further, it can have maximum 200 shareholders. Moreover, the possibility of publicly trading shares is ruled out as the shareholders are prohibited from doing it. 

Defining Article of Association

The internal working of the Company is governed by Articles of Association. In other words, it won’t be wrong to say that Article of Association defines the internal rules as well as regulations of the Company. 

Two vital components in Registration of Private Limited Company are Memorandum of Association and Article of Association which has its own benefits, if prepared by the experts.

Documents for Private Limited Company Registration in India

Following list of documents required for incorporation of private limited company in india

At the time of Name Reservation (RUN):

  • Proposed Company Name
  • The object of the Company

At the time of Company Incorporation Form (SPICE):

  • DSC for all the proposed directors;
  • DIN of all the proposed directors (If there are more than 3 directors)
  • Details of the capital structure of the Company
  • Details of subscribers of the company

If Individual

1. Personal details of directors;
2. PAN
3. ID Proof
4. Address Proof
5. No of shares prescribed

If Company

1. CIN of the Company
2. PAN of Company
3. No of shares subscribed
4. Email id of the Company
5. Phone No of the Company
6. Registered Office Details
7. Details of interest in other entities

  • Details of directors in a Company

1. Personal details of directors;
2. PAN
3. ID Proof
4. Address Proof
5. Interest in other entities and amount of shareholding (DIR 2)

  • Registered Office Details

1. Ownership proof in case of owned office;
2. Rent agreement if the office is on rent;
3. If the office is owned by the director then NOC from the director.
4. Registered office address proof (Not older than two months)

  • Affidavit by the subscribers in form INC-9.
  • Declaration by professional in form INC-10.



Your are not logged in . Please login to post replies

Click here to Login / Register  


  Search Forum


  LAWyersclubindia Menu