Society agm minutes of meeting issue

Firoze Wadia (Querist) 09 November 2017 This query is : Resolved
In our AGM of our Society (Falling under Maharashtra Co-op Societies Act 1960) , under the agenda item, Security , one member handed over a letter to one committee member to be read. The letter was a complain against another committee member for some security and parking issue. Half way through the letter reading, the complainant member and the committee member got into an argument. The house suggested that the matter should be taken up separately by Managing Committee and not in AGM.

Should this topic be minuted in MOM of the AGM?? Some members feel that this matter was taken up in AGM without the permission of the chair. Some members feel that the matter went on for quite a duration, without the chair then objecting about it so the matter should be minuted in MOM.

The query is , should the matter be minuted in the MOM of AGM. ??

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Kishor Mehta (Expert) 10 November 2017
(1) A letter has to be sent to the Secretary seven days before the scheduled date of AGM.
(2) Permission of the Chairman has to be taken before submitting an impromptu letter.
(3) Grievances are to be submitted to the Grievance committee.
(4) Managing committee has to attend the complaints in absence of a Grievance committee.