How do i get bills for services taken from a freelancer?

Guest (Querist) 09 April 2011 This query is : Resolved
i am launching my own website soon.

i hired a freelance designer because companies charge very high rates which dont suit me.

her fees is Rs. 15,000.she works for a gurgaon company,but is designing for me privately.she says she works as a freelancer regularly.but i met her for the first time and dont know her previous clients also.

my questions:

1. how do i get any bill or invoice from her for the payment,as she is self employed and DOES NOT OWN any company?I also dont know her home address and telephone nos.I only know her mobile no.

2. what is more practical?Giving her 50% of the settled fees,or giving her only a small booking amount,like,Rs. 1000 initially and wait till entire work is done,before paying remaining 14,000?

3. what kind of paper shud i use where all the services she will provide me will be mentioned specifically.?

4. what if she tells me she will take 50% initially otherwise she will not work for me?i cannot afford companies' rates which are unaffordable.

please advise..

thank you

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R.Ramachandran (Expert) 10 April 2011
Since you have to account the expenses in your books of accounts, you may need an invoice from her. Therefore, ask her whether she will give any invoice to you or not (rather you better insist that she should give an invoice to you) and tell her that you will make the payment only through cheque. If she does not charge service tax, then you don't bother. It is her responsibility and not yours.